Executive Assistant

Company Description

JDE Peet’s - now part of Keurig Dr Pepper – is the world’s leading pure-play coffee company, with a presence in more than 100 markets.

Guided by our ‘Reignite the Amazing’ strategy, we are focused on brand-led growth across three big bets: Peet’s, L’OR, and our 10 strategically selected local icons, which includes Moccona, OldTown and Super in Singapore. In 2025, JDE Peet’s generated total sales of EUR 9.9 billion and employed a global workforce of more than 21,000 employees.

Discover more about our journey to deliver a coffee for every cup and a brand for every heart at www.jdepeets.com

Job Description

Calendar Management:

• Manage complex calendars for a team of Regional Directors across the Growth & Emerging Markets (GEM) and SEA Cluster, prioritizing appointments, meetings, and travel engagements across different time zones.
• Coordinate virtual and in-person meetings, including logistics and technology setup.
• Proactively manage emails and anticipate potential scheduling conflicts, suggesting solutions.
  
  

Travel Coordination

• Arrange domestic and international travel, accommodations, and itineraries for a team of Regional Directors.
• Track expenses, budgets, and purchase orders related to travel and operations.
• Ensure compliance with company travel policies and optimize itineraries for productivity.
  
  

Meeting And Event Management

• Support leadership projects, team events, and business operations across the GEM and SEA Cluster.
• Organize and prepare for regional conferences and leadership meetings, including logistics, catering, audiovisual equipment, and agenda development.
• Track deadlines, meeting minutes, and action items; distribute follow-up reports and monitor progress on key initiatives.
• Conduct post-event evaluations and gather feedback for continuous improvement.
  
  

Administrative Support

• Draft and edit correspondence, presentations, and other documents as needed on behalf of the Regional Directors.
• Handle confidential information with professionalism and discretion.
• Maintain confidential administrative files and records.
• Research and gather information on various topics.
• Serve as liaison between the Regional Directors and internal stakeholders, especially on critical decision-making.
  
  

Project Management

• Support the Regional Directors with special projects and initiatives.
  
  

Regional Director Support

• Provide flexible support for urgent requests and special projects across the GEM and SEA Cluster.
• Improve administrative processes and ways of working to drive efficiency across the team.
• Research and source vendors for regional and functional leadership events and initiatives.
• Manage ongoing relationships with external vendors to ensure timely delivery of services and resolve any issues.
  
  

Qualifications

Experience:

• Minimum of 6-8 years of experience as an Executive Assistant or in a similar administrative role, preferably in an international or fast-paced environment.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Strong communication and interpersonal skills, with the ability to build rapport with diverse individuals at all levels.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with experience in calendar management software and other relevant administrative tools.
• Impeccable attention to detail and accuracy.
• Ability to work independently and take initiative, while also being a team player.
• Strong written and verbal communication skills in English, fluency in additional languages preferred.
• Bachelor's degree or equivalent experience preferred.
  
  

Must Have

• The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual must have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• Ability to handle confidential information and work effectively with sensitive data.
  
  

Additional Information

JDE Peet’s - now part of Keurig Dr Pepper – is the world’s leading pure-play coffee company, with a presence in more than 100 markets. Guided by our ‘Reignite the Amazing’ strategy, we are focused on brand-led growth across three big bets: Peet’s, L’OR, and our 10 strategically selected local icons led by Jacobs.