Officer - Organizational Development

Job Description

The Workforce Planning Officer supports the organization in terms of maintaining organization structure, job descriptions and workforce needs efficiently in alignment with business goals. Reporting to the Organizational Design and Development Manager, this role is responsible for assisting with the analysis of staffing levels, workforce forecasting, updating JDs, maintaining the positions within organizations’ structure and providing operational support for all ODD related matters.

Responsibilities

Operational

• Regularly update and maintain the company’s organizational structure, ensuring accurate reporting lines, department structures, and positions within the Oracle ERP system.
• Ensure that all changes to the organizational structure are accurately reflected in workforce planning tools and systems.
• Assist in creating, updating, and standardizing job descriptions to reflect current roles and responsibilities.
• Ensure all job descriptions are regularly reviewed and aligned with the organization’s evolving needs and structure.
• Collect and analyze data to assist in workforce forecasting, including predicting future staffing needs based on business growth and turnover rates.
• Support the creation of workforce models to ensure that staffing levels align with short-term operational needs and long-term strategic goals.
• Track and maintain records of current staffing levels across the organization, ensuring accurate headcount data and identifying staffing gaps or surpluses.
• Assist in the implementation of manpower planning activities, ensuring the organization has the right mix of talent to meet business objectives.
• Ensure all workforce-related data, including employee records, job descriptions, and organizational charts, are accurately entered and regularly updated in the HR management system.
• Maintain detailed records on positions reports based on organizational change.
• Compile and prepare regular workforce reports for senior management, including headcount analysis, turnover rates, and workforce planning projections.
• Present key metrics and insights to support decision-making related to workforce adjustments and recruitment planning.
• Collaborate with department leaders to monitor workforce allocations, ensuring they are consistent with business goals and operational demands.
• Perform any additional duties as directed by the Organizational Design & Development Manager.
  
  

Qualifications

Desired Educational Background

Bachelor’s degree in business administration or in HR, Psychology or any other related field from a recognized university OR equivalent qualification.

Language Requirement

English, Arabic (preferred)

Desired Experience

Minimum experience of 3-5 years in a relevant field – workforce planning or organizational development role within familiar industry

Job Specific Skills

• Proficiency in JD formulation, creating clear and structured job descriptions that align with workforce planning and organizational goals.
• Expertise in Microsoft Office, particularly Word for drafting documents, Excel for workforce data analysis, and PowerPoint for presentations.
• Knowledge of ERP systems, such as SAP or Oracle ERP, to manage workforce data, streamline HR processes, and support resource allocation.
• Familiarity with other related systems and tools, including HR management systems and workforce planning tools, to optimize employee management and operational efficiency.
  
  

Competencies

Technical

• Workforce Planning
• Organization Design
• Project Management
  
  

Behavioral

• Strong teamwork and collaboration skills
• Effective communication and interpersonal skills
• Organizational and time management abilities
• Problem-solving and process improvement mindset
• Results orientation and attention to detail
  
  

About Malomatia

ABOUT US

malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.

Our mission

Empowering Qatar’s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.

Our vision

To become Qatar’s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.

Driving change that makes a real impact

Since 2008, malomatia has been driving Qatar’s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation’s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar’s sustainable future.

About The Team

Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.

Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.

Join us in shaping the future of technology in Qatar