Program Management Office Lead

Position Name: Program Management Office Lead / Specialist

Role Overview:

The Program Management Office (PMO) Lead / Specialist acts as the bridge between organizational strategy and project execution, ensuring construction programs and projects are delivered on time, within scope, budget, and quality standards.

The role is responsible for establishing and governing PMO frameworks, providing portfolio-level visibility, enabling executive decision-making, and driving standardization, performance excellence, and continuous improvement across multiple construction projects. The position requires balancing executive-level reporting, engineering execution, and business outcomes.

Key Responsibilities:

1. Strategic & Governance Responsibilities

• Establish, implement, and govern the PMO framework, policies, and project governance standards across the organization.
• Align programs and projects with the company’s strategic objectives, business goals, and client commitments.
• Develop and maintain program roadmaps, master schedules, and delivery frameworks.
• Provide senior leadership and C-level executives with clear dashboards, insights, and performance analytics to support decision-making.
• Identify portfolio-level risks, constraints, and optimization opportunities.

2. Program & Portfolio Management

• Oversee multiple construction programs and major projects across disciplines including civil, MEP, infrastructure, and fit-out.
• Monitor and control project performance against scope, schedule, cost, quality, safety, and risk benchmarks.
• Ensure effective inter-project coordination, dependency management, and resource optimization.
• Track and report KPIs, milestones, cash flow, contractual deliverables, and program health at portfolio level.

3. Engineering & Technical Coordination

• Collaborate closely with engineering, planning, and project controls teams to ensure feasibility, constructability, and timeline adherence.
• Support project managers in planning, scheduling, progress tracking, and performance reporting.
• Monitor technical dependencies, bottlenecks, and quality assurance metrics.
• Ensure effective utilization of project management tools and systems (Primavera P6, MS Project, dashboards).

4. Reporting & Stakeholder Management

• Prepare and present weekly, monthly, and executive-level reports for senior management, clients, and consultants.
• Act as a central coordination point between clients, consultants, contractors, and internal stakeholders.
• Facilitate governance meetings, steering committees, and program review sessions.
• Translate technical and operational project updates into business and commercial implications for stakeholders.

5. Risk, Change & Performance Management

• Establish and maintain risk management, issue escalation, and change control processes across all programs.
• Proactively identify schedule delays, cost overruns, performance gaps, and contractual risks, recommending mitigation actions.
• Ensure compliance with contractual obligations, client requirements, and local regulations.

6. Process Improvement & Standards

• Standardize project management methodologies, tools, templates, and reporting formats (PMBOK, PRINCE2, Agile/Hybrid where applicable).
• Drive continuous improvement initiatives to enhance delivery efficiency, transparency, and reporting accuracy.
• Capture lessons learned and implement best practices across ongoing and future projects.

7. Team Leadership & Capability Building

• Lead, mentor, and develop PMO analysts, planners, and project controls teams.
• Build PMO capability and promote a culture of accountability, transparency, and delivery excellence.
• Support cross-functional teams to ensure projects deliver measurable business value.

Qualifications & Experience

Education

• Bachelor’s degree in engineering, Construction Management, Project Management, or Business Administration.
• Master’s Degree is an advantage.
• Certifications (Preferred) : PMP / PgMP, PRINCE2, PMI-RMP, Primavera P6 or equivalent

Experience

• 10–15 years of experience in construction or infrastructure projects (minimum 5 years in PMO / Program Management for Lead role).
• 5–8 years relevant experience may be considered for PMO Specialist level.
• Proven experience managing large-scale or multi-project portfolios, preferably in Qatar or the Middle East.
• Exposure to mega projects, EPC contracts, and government or semi-government clients is highly desirable.