Executive assistant

We help make your world a safer place. We value integrity, vigilance and helpfulness. At Securitas, we put diversity first. We encourage everyone to apply regardless of your origin, age, gender or cultural and religious background.

Our industry is in constant evolution. Together with colleagues around the world, we stay ahead of changes in technology. Tomorrow's solutions are today's challenges. People and technology are building the next generation of security with us!

Job Description

About the role:

We are looking for a proactive, highly organized and dynamic Executive Assistant & Communication Coordinator to support senior leadership in a fast-paced and evolving environment.

This is a key position combining high-level executive support, internal communication, coordination and employer branding activities. You will work closely with leadership teams and play an important role in ensuring smooth communication, operational follow-up and employee engagement across the organization.

The role requires someone discreet, reactive, detail-oriented and comfortable handling confidential information while managing multiple priorities simultaneously.

Key Responsibilities

Executive Support

• Provide day-to-day support to senior leadership and management teams
• Manage complex calendars, meetings, travel arrangements and scheduling priorities
• Prepare presentations, meeting documents and reports
• Coordinate follow-up on strategic actions and internal processes
• Support governance and leadership team coordination
• Take meeting notes and ensure accurate communication and follow-up of decisions
• Handle sensitive and confidential information with professionalism and discretion
  
  

Internal Communication

• Support and execute internal communication initiatives across the business
• Manage and coordinate communication content for internal platforms such as The HUB
• Draft and publish internal announcements, organizational updates and leadership communications
• Coordinate communication flows between management, stakeholders and operational teams
• Ensure consistency and clarity in messaging
  
  

Employer Branding & Marketing Support

• Support employer branding initiatives and external visibility campaigns
• Assist with social media content and communication activities
• Help organize company events, team buildings, office drinks, onboarding activities and employee engagement initiatives
• Contribute to improving company presence and employee experience internally and externally
• Explore communication channels beyond LinkedIn to increase visibility and engagement
  
  

Office & Administrative Coordination

• Support general office coordination and administrative activities
• Manage communication inboxes and follow-up actions
• Ensure smooth coordination between departments and stakeholders
• Provide operational support where needed in a flexible and solution-oriented way
  
  

Qualifications

Profile

• Trilingual: Dutch / French / English (minimum two fluent mandatory)
• Bachelor degree or equivalent experience
• Previous experience as Executive Assistant, Office Manager, Communication Coordinator or similar role
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Strong attention to detail and follow-up
• Strong communication skills
• Good knowledge of Microsoft Office tools (Excel, PowerPoint, Outlook, Teams)
• Comfortable with digital tools and communication platforms (D365 is a plus)
• Interest in communication, social media and employer branding
• Able to work under pressure and manage priorities independently
• Professional, proactive, discreet and solution-oriented mindset
• Knowledge in AI in considered as an asset
  
  

Additional Information

What we offer

• A strategic and visible position within the organization
• Exposure to high-level business discussions and confidential projects
• A varied role combining executive support, communication and event coordination
• A dynamic and collaborative environment
• The opportunity to have a real impact on employee engagement and internal communication
  
  

We help make your world a safer place. We attach great importance to our values: integrity, helpfulness and vigilance. At Securitas we put diversity first. We encourage everyone to apply regardless of your origin, age, gender or cultural and religious background. Our goal is to make the world a safer place by offering our clients various services such as permanent surveillance, technological solutions, or training.