Project Manager- Real Estate & Facilities

Job Description

Expect more. Connect more. Be more at Diebold Nixdorf. Our teams automate, digitize, and transform the way more than 75 million people around the globe bank and shop in this hyper-connected, consumer-centric world. Join us in connecting people to commerce in this vital, rewarding role.

The Real Estate & Facilities Coordinator/ Project Manager will provide strategic leadership and oversight for real estate, construction, workplace, and facility-related projects across the organization. This role is responsible for planning, executing, monitoring, and delivering mid- to large‑scale real estate and facilities initiatives end-to-end, ensuring they meet scope, cost, schedule, quality, and compliance requirements. The individual will collaborate closely with internal stakeholders, external vendors, consultants, construction partners, and facility teams to manage office fit‑outs, upgrades, relocations, expansions, and ongoing operational improvements. The role requires strong project management expertise, strong working knowledge of real estate and facility operations, with the ability to collaborate effectively with technical specialists as needed, excellent communication skills, and a proven track record of delivering complex projects in a fast-paced environment.

Responsibilities

• Lead end-to-end project management for real estate, workplace, and facilities initiatives, including planning, budgeting, execution, monitoring, and closing.
• Partner with business units, HR, IT, Security, Finance, and Facilities teams to understand space, infrastructure, workplace, and operational requirements.
• Develop and manage comprehensive project plans, Gantt charts, risk logs, issue trackers, communication plans, and stakeholder updates.
• Ensure compliance with all legal, environmental, occupational safety, building, and regulatory requirements.
• Lead contractor, vendor, consultant, and service provider engagements; oversee procurement, contracts, deliverables, and performance.
• Ensure mechanical, electrical, plumbing, HVAC, fire & safety systems meet operational needs, legal and regulatory and standards.
• Coordinate office relocations, renovations, expansions, new site openings, and space optimization initiatives.
• Monitor end-to-end issue resolution and ensure strong governance, reporting, and controls for facilities operations.
• Develop specifications, project timelines, cost estimates, schedules, and documentation for facilities projects.
• Manage escalations from facilities teams and internal stakeholders.
• Support development and periodic testing of disaster recovery and business continuity plans.
• Continuously assess opportunities for process improvement, cost reduction, and workplace experience enhancement.
• Ensure clear communication, documentation, and alignment across all project phases and teams.
• Apply continuous improvement methodologies to real estate & facilities (RE&F) workflows: space planning, moves-adds-changes (MAC), work order lifecycle, and preventive maintenance, utilizing Lean, Six Sigma and/or Agile
• Create clear process maps (SIPOC, swimlanes, value stream maps) and standard work for critical RE&F processes to remove waste and reduce cycle times.
• Lead layout optimization and capacity planning for offices and critical facilities; use spaghetti diagrams and adjacency planning to improve flow and space utilization.
• Run root-cause analyses (5 Whys, fishbone) and Kaizen events; implement 5S and visual management in back-of-house and critical operations areas.
• Define and track KPIs/OKRs (e.g., schedule adherence, cost variance, space utilization, MTTR/MTBF, work order SLA compliance) and publish dashboards for stakeholders.
  
  
  

Required Qualifications

• Professional experience in Real Estate, Facilities Management, or Workplace/Construction project management.
• Proven experience managing mid-to-large real estate and facility projects end-to-end.
• Strong understanding of building systems (MEP, HVAC, electrical, fire & safety), space planning, and workplace operations.
• Experience with cost optimization, vendor governance, and contract management.
• Demonstrated Continuous Improvement capability, including process mapping (SIPOC, swimlanes), value stream mapping, and creation of standard work.
• Ability to design and optimize physical layouts using Lean techniques (spaghetti diagramming, adjacency/flow planning).
• Familiarity with Agile project management principles.
• Fluent business communication in English.
• Other European language (Spanish/Portuguese/German) will be added advantage.
• Strong stakeholder management with clear communication, presentation, negotiation, strategic planning, and critical thinking skills.
• Proficient in MS Office applications (Excel, PowerPoint, Word, Outlook, Teams).
• Proficiency in project planning tools (MS Project, Smartsheet, Gantt charts).
  
  
  

We offer

• Contract of employment
• Hybrid model of work
• Insight and Knowledge of cutting-edge technologies
• Various options for personal development (career paths, internal recruitment, training, assisting ad hoc projects etc.)
• Possibility to use foreign languages daily
• Teamworking and supportive atmosphere
• Life insurance, private medical care, Multisport card
• 26 days of holiday regardless of seniority
• Cafeteria Program
  
  

Pay Transparency Statement

The monthly base salary range for this position is 8,300.00 PLN gross to 11,900.00 PLN gross.

Actual compensation will depend on factors such as qualifications, skills, competencies, geographic location, and relevant experience. Certain roles may include additional components beyond base salary, such as incentive opportunities or other forms of variable compensation. Details of any such components will be discussed during the interview process and will be governed by the applicable plan documents.

More About Us

Brightest minds + technology and innovation + business transformation

The people of Diebold Nixdorf are 23,000+ teammates of diverse talents and expertise in more than 130 countries, harnessing future technologies to deliver personalized, secure consumer experiences that connect people to commerce. Our culture is fueled by our values of collaboration, decisiveness, urgency, willingness to change, and accountability.

–Diebold Nixdorf is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status.

** To all recruitment agencies: Diebold Nixdorf does not accept agency resumes. Please do not forward resumes to our jobs alias, Diebold Nixdorf employees or any other organization location. Diebold Nixdorf is not responsible for any fees related to unsolicited resumes**

We are a global Company operating in multiple Locations and Entities. As we are keen to find the best solution for our candidates several legal entities might be applicable for a Job offer. A List of our operating entities can be found here - https://www.dieboldnixdorf.com/en-us/about-us/global-locations