Project Coordinator

We are partnering with a global energy leader to recruit a highly organised Project Coordinator to support senior leadership within their Technology function. This is a fantastic opportunity for someone who thrives in a fast-paced, global environment and enjoys blending project coordination with executive-level support.

As Project Coordinator, you will support three senior leaders across a complex international technology landscape. You will play a critical role in ensuring the smooth coordination of projects, leadership schedules, and team activity—acting as the glue that keeps operations aligned, efficient and moving forward.

This is a high-impact role offering exposure to senior stakeholders, global teams, and transformation-driven initiatives.

Key Responsibilities

• Calendar & Scheduling Management
• Coordinate complex, global diaries across three leaders, ensuring meetings align with key milestones and priorities.
• Project & Meeting Coordination
• Drive meeting effectiveness by organising agendas, preparing materials, tracking actions, and distributing minutes to maintain accountability.
• Stand-Up Management
• Coordinate daily transformation stand-ups, ensuring sessions are scheduled, outcomes tracked, and momentum maintained.
• Executive Support
• Provide high-quality administrative support with discretion, managing communications and flagging conflicts proactively.
• Stakeholder Liaison
• Act as a central coordination point between internal teams, external stakeholders, and executive assistants.
• Team & Event Coordination
• Support team meetings, workshops, and planning sessions—handling logistics, materials, and communications.
• Global Travel Management
• Organise complex international travel, including itineraries, visa considerations, and contingency planning.
• Expense Management
• Manage expenses end-to-end, ensuring timely submission, reconciliation, and compliance.
• Onboarding Support
• Coordinate onboarding for new team members to ensure a seamless experience.
• Confidentiality
• Handle all tasks with the utmost professionalism and discretion.

Requirements:

Proven experience in project coordination, team coordination, or senior administrative roles

Background in fast-paced, global organisations preferred

Strong organisational skills with the ability to manage multiple priorities and deadlines

Experience working with senior stakeholders and confidential information

Excellent communication skills (written & verbal)

Proactive, solutions-focused mindset with strong attention to detail

Proficiency in Outlook and SAP Concur (Microsoft 365 tools including Word & PowerPoint essential; familiarity with Microsoft Copilot advantageous)