Project Administrator

Let's talk about The HOYTS Group

The HOYTS Group is a leading media and entertainment company across Australia & New Zealand. Creation, innovation, and quality are at our core!

At HOYTS, we strive to deliver the future of cinema for people who want to experience more. We have big ideas because we're a group of people who believe in the power of big picture thinking. We're not just cinema people. We're big picture people.

From its small beginnings, HOYTS has become one of the world's leading entertainment companies, owning and operating over 60 cinemas across Australia and New Zealand.

The Opportunity

The Project Administrator provides administrative, financial, document control and reporting support to the HOYTS Project team across Australia and New Zealand. Reporting to the General Manager – Project Management, you will support the successful planning, tracking and delivery of capital works, refurbishments, new cinema developments and strategic upgrades by maintaining accurate project records, coordinating key processes and ensuring information is captured, organised and available when required.

Some key responsibilities include:

• Provide day-to-day administrative support to the Project team across AU/NZ projects
• Support project setup and administration in Procore, including document control, version management and distribution of drawings, contracts, variations, RFIs and meeting minutes
• Develop and maintain Excel trackers, action registers, cost logs, procurement schedules and reporting tools
• Support purchase orders, invoice processing, payment tracking and project budget administration
• Schedule project meetings, prepare agendas, record accurate minutes and track action items through to completion
• Maintain records for insurances, inductions, permits, SWMS and safety documentation
• Coordinate collection of warranties, manuals, as-built drawings and handover packs at project close-out
• Identify opportunities to improve Procore workflows, Excel templates and administrative processes

Who We Are Looking For

You are highly organised, detail-oriented and thrive in a fast-paced environment managing competing priorities. You bring a proactive and reliable approach, with strong communication skills and a high level of professionalism and confidentiality. We're also looking for:

• 2+ years' experience in administration, project coordination, construction administration or a similar support role
• Strong Microsoft Office capability, particularly Excel, Outlook, Word and PowerPoint
• Experience maintaining registers, documentation, meeting minutes, actions and reports
• Proficiency in Procore is highly desirable
• Intermediate to advanced Excel capability, including formulas, pivot tables and tracking registers
• Experience supporting capital works, refurbishment, retail, cinema or fit-out projects is advantageous
• Certificate, diploma or equivalent experience in business administration, project administration or a related discipline

Benefits & Culture

Besides the incredible social events and networking opportunities, people love working at HOYTS because it's fun and lively with an unbeatable culture. Most importantly you'll be part of a hardworking and supportive team. But wait, there's more:

• 50c movie tickets and amazing corporate discounts across retail, healthcare, and banking
• Flexible working structure to accommodate work-life balance
• Sleep in or finish early on your birthday
• Wellbeing & safety support – Sonder access for you and your family
• Career progression and training opportunities
• Join an amazing and close-knit team
• Work with a company who strives for a sustainable future

Think You're Up For It?

If you would like to join a cohesive and creative team who are passionate about what they do and have a whole lot of fun along the way, then apply now! While we look at your application, get to know us through our various social media channels.