Marketing Operations & Project Manager

Key Responsibilities

JOB DESCRIPTION

Marketing Operations

• Manage operational marketing processes, including purchase orders (POs), vendor onboarding, invoice tracking, and procurement activities.
• Monitor marketing budgets, agency consumption, and spending forecasts to ensure financial accuracy and governance.
• Serve as the primary point of contact for external agencies and suppliers, managing relationships and ensuring operational efficiency.
• Support contract renewals, vendor coordination, and procurement processes.
• Identify opportunities to improve operational processes, documentation, governance, and team efficiency.
  
  
  

Project Management

• Lead large-scale marketing initiatives involving multiple marketing organizations and cross-functional stakeholders.
• Manage strategic projects across three integrated organizations focused on content planning, content production, and content amplification.
• Develop project plans, define milestones, manage timelines, dependencies, risks, and deliverables.
• Coordinate cross-functional teams, facilitating communication and ensuring alignment on priorities, timelines, and execution.
• Proactively identify and resolve blockers to keep projects on track.
• Ensure projects are delivered on time, within scope, and aligned with business objectives.
  
  
  

Governance & Planning

• Establish project governance, reporting cadences, and communication plans.
• Create dashboards and executive reports to provide visibility into project status, operational metrics, budget performance, and resource allocation.
• Support leadership with planning, prioritization, and operational decision-making.
• Promote best practices in project management, operational excellence, and continuous process improvement.
  
  
  

Qualifications

Required Qualifications

• Experience in Marketing Operations, Project Management, Program Management, or similar roles.
• Strong organizational and planning skills with exceptional attention to detail.
• Experience managing budgets, purchase orders, vendors, agencies, and procurement processes.
• Proven ability to manage complex cross-functional projects involving multiple stakeholders.
• Excellent communication, collaboration, and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced, matrixed organization.
• Advanced English is required for collaboration across regional and global teams.
  
  
  

Preferred Qualifications

• Spanish proficiency is highly desirable, as this role partners closely with stakeholders across Latin America.
• Experience working in B2B technology or enterprise marketing organizations.
• Familiarity with financial planning, procurement, and budget management processes.
• Experience with project management methodologies (Agile, Waterfall, or hybrid).
• Experience using project management tools such as Asana, Monday.com, Jira, Smartsheet, Microsoft Project, or similar.
  
  
  

Success Profile

The successful candidate is someone who:

• Is exceptionally organized and detail-oriented.
• Takes ownership and demonstrates a proactive mindset.
• Brings structure to complex projects and operational processes.
• Builds strong relationships and collaborates effectively across teams.
• Influences stakeholders without direct authority.
• Remains calm under pressure and manages competing priorities effectively.
• Continuously looks for opportunities to improve processes, governance, and operational excellence.
• Balances strategic thinking with flawless execution.
  
  
  

Qualifications

Career Level - IC4

About Us

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