HR Assistant & Admin

Job Title: HR & Admin Assistant

Location: Dubai

Reports to: HR Manager

Job Summary

We are seeking a proactive and detail-oriented HR & Admin Assistant to join our team. The ideal candidate will have a dual role, efficiently managing administrative and reception duties while supporting recruitment and other HR functions. This position requires excellent interpersonal skills, multitasking abilities, and a strong understanding of HR processes.

Key Responsibilities

Administrative & Reception Duties:

• Greet and assist visitors, clients, and employees with professionalism.
• Manage front desk activities, including answering phone calls, handling correspondence, and directing inquiries appropriately.
• Oversee office supply inventory and place orders as necessary.
• Coordinate and schedule meetings, appointments, and travel arrangements.
• Maintain office cleanliness and ensure a well-organized workspace.

Recruitment Support:

• Assist in drafting and posting job advertisements on various platforms.
• Screen resumes and coordinate interviews with shortlisted candidates.
• Maintain and update candidate databases and track recruitment progress.
• Support the onboarding process, including document collection, orientation, and system setup.

General HR Support:

• Assist with employee records management and ensure compliance with data protection policies.
• Coordinate employee engagement initiatives and events.
• Support payroll processing by collating attendance and leave records.
• Respond to basic HR queries from employees and escalate complex issues when necessary.
• Assist in drafting HR policies, procedures, and documentation.

Additional Responsibilities:

• Support training and development initiatives, including scheduling sessions and preparing materials.
• Assist in performance management processes by collating appraisal documentation.
• Handle ad hoc projects and tasks assigned by the HR Manager.

Qualifications & Skills

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1-3 years of experience in HR or administrative roles.
• Familiarity with recruitment tools and HR systems (e.g., ATS, HRIS).
• Excellent organizational and time-management skills.
• Strong interpersonal and communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
• Ability to handle sensitive information with confidentiality.

Application Process:

Interested candidates can send their resume and portfolio to “[email protected]”