Business Coordinator - Core HR

Scania is undergoing a transformation from being a leading supplier of trucks, buses, and engines to providing complete and sustainable transport solutions. Together with TRATON and our sister brands MAN, Volkswagen Truck & Bus, and International, we are working to shape the future of mobility with innovative and environmentally conscious solutions. Our values – customer first, respect, team spirit, responsibility, and elimination of waste – are at the heart of everything we do. Together, we are at the forefront of creating a sustainable future.

This Is Us

Core HR is a key part of Scania's People & Culture (P&C) organization, operating globally to address complex organizational challenges. We manage the full employee lifecycle, enabling talent mobility, fostering growth, and supporting Scania's transformation journey.

This is an exciting time to join us as we make significant investments to build a global team equipped with the skills and vision needed for the future. By joining now, you’ll be at the forefront of shaping and influencing a transformative new operating model.

We add value by collaborating with Communities of Expertise (CoEs) to co-create tailored solutions with P&C business representatives. These solutions align with Scania's strategic objectives, ensuring impactful and sustainable outcomes.

You’ll work alongside inspiring colleagues who bring out your best and help you achieve new heights. Access to emerging technologies and cutting-edge learning platforms will empower you to cultivate diverse skill sets and advance your career.

At Core HR, diversity and inclusion are at the heart of who we are. We believe that in a rapidly changing world, teams that embrace diverse perspectives achieve exceptional results. Together, we’ll create an environment where everyone can thrive and reach their full potential.

Role Summary

As the Business Coordinator, you will play a vital role in ensuring seamless operations within Core HR. Reporting to the Head of Core HR, you’ll provide crucial support to the management team by streamlining processes, coordinating schedules, and driving efficiency. Your contributions will help us maintain high standards of service while enabling the team to focus on delivering impactful results.

This role offers the opportunity to work in a dynamic, global environment where you can expand your project coordination skills and contribute to Scania’s ongoing transformation journey.

Job Responsibilites

• Plan and coordinate the Core HR schedule, including meetings and team events, ensuring smooth execution.
• Collaborate with the Head of Core HR to manage daily operations, prioritize competing tasks, and make informed decisions.
• Monitor and report progress on team projects and deliverables, ensuring timely completion.
• Assist with budget management, including processing invoices and handling procurement for the team.
• Develop and maintain shared team resources, ensuring document and record management processes are up to date.
• Proactively recommend and implement improvements to optimize workflows and drive efficiency.
• Ensure confidentiality and professionalism in all interactions and tasks.
• Lead and support projects and initiatives aligned with the Core HR program of work.
  
  
  

Who You Are

• At least 2 years of experience in a Business Administration, Assistant, Coordinator, or similar role.
• Proven ability to manage multiple tasks simultaneously with strong organizational and prioritization skills.
• Knowledge of Scania’s processes and systems is beneficial but not mandatory.
• High level of integrity, discretion, and professionalism in handling sensitive matters.
• Independent decision-maker with the ability to collaborate effectively in a diverse, team-oriented environment.
• Comfortable navigating ambiguity and excelling in a fast-paced workplace.
• Detail-oriented with a proactive mindset for continuous improvement.
• Skilled in managing stakeholder relationships across various levels of the organization.
• Excellent verbal and written communication skills, with fluency in English.
  
  
  

Scania Offers

We offer a dynamic, flexible workplace with hybrid work options, including Scania Sergel and Midway hubs. With a structured development plan and courses, Scania supports your career growth both locally and internationally.

Benefits include training at our health center Gröndal or wellness allowance, result bonus, flexible hours, and company car leasing. Scania also hosts events for employees and their families, and Stockholm residents enjoy direct access to Södertälje via Scania Job express buses.

Application

Your application should include a CV and any relevant certificates. We welcome all applicants and strive for diversity in our recruitment processes.

Apply as soon as possible, no later than 2025-02-02. Screening will take place on an ongoing basis during the application period. Logical and personality tests may be used as part of the selection process, and a background check may be required for this role.

If you have questions or would like more information, please contact reponsible Talent Acquisition Specialist: [email protected]

We look forward to your application!