Project Management Office Specialist (10728)

JOB INFORMATION

Requisition ID: 10728

Number of Vacancies: 1

Department: Project Management Office (20000008) - Project Controls & Risk (30000217)

Salary Information: $106,597.40 - $133,315.00

Pay Scale Group: 10SA

Employment Type: Regular - Hybrid

Weekly Hours: 35, Off Days: Saturday & Sunday Shift: Day

Posted On: February 5, 2025

Last Day to Apply: February 19, 2025

Reports to: Director PC & Risk

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

The full Plan can be viewed on ttc.ca.

Career Opportunity

We have a great opportunity in our Engineering, Construction & Expansion (ECE) Project management Office (PMO). We are currently seeking a talented and experienced Project Management Specialist to join our team.

What You Will Do

As an important member of the ECE PMO you will be responsible for managing and developing PMO Governing Documents, the Enterprise Project Controls and Management System, and data integrity in capital projects reporting.

You will accomplish this by collaborating with ECE staff, other TTC Groups/Departments/Sections, external agencies, and subject matter experts to gain in-depth understanding of corporate directives, standards, processes, tools, data sources, services, and the context in which the business operates.

In this role you will assess external documents, coordinate reviews for accuracy and approval, maintaining document revisions, and implementing changes with a focus on quality and data management. Additionally, the Specialist will develop and deliver training programs for Governing Documents.

You will support the selection, development, and rollout of the Enterprise Project Controls and Management System (Contruent). The role includes managing the system as an administrator and superuser, creating and maintaining issue logs, initiating and archiving projects, and developing a community of practice to guide users and troubleshoot issues.

As the Specialist you will oversee data and reporting integrity for the Enterprise Project Controls Tool. Responsibilities include developing custom dashboards and reports, compiling lessons learned, and ensuring alignment with TTC Finance/PMO requirements across multiple systems.

As a TTC employee, you will be responsible for promoting a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. You will provide leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.

You will also be participating in the TTC Customer Service Ambassador Program.

What Qualifications Do You Bring?

• Your educational background will include completion of a post-secondary college diploma or university degree in a related discipline (e.g. technical or business function), combined with relevant, extensive project controls experience; or a combination of education, training and experience deemed to be equivalent.
• Certifications as a Project Management Professional (PMP); Experience in a Project Management Office setting and a Certificate in Business Analysis and/or master’s degree in a related discipline are considered assets.
• Experience with Enterprise Project Controls Cost Management Software.
• Proficiency in reviewing and analyzing portfolio-level data.
• Knowledge of Power BI or similar tools for custom reporting.
• Experience in process modeling and developing governance documents.
• Strong research, analytical, and problem-solving skills.
• Knowledge of engineering, construction, project management, and controls principles.
• Familiarity with relevant legislation, standards, and codes.
• Excellent client management, communication, and conflict resolution skills.
• Strong organizational and multi-tasking abilities with attention to detail.
• Proficiency in Microsoft Office applications.
• Knowledge of the Ontario Human Rights Code and related accessibility requirements.

What Skills Do You Bring?

• Apply analytical skills
• Audit systems, processes, and products
• Demonstrate appropriate and effective interpersonal communications through various media
• Demonstrate knowledge of the industry and / or sector
• Use office technology, software and applications
• Demonstrate specialized expertise and knowledge in the assigned field

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• You receive a comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism, and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black, and racialized groups, people with disabilities, women, and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.