Human Resources Assistant

Designation: HR Assistant

Location: BurDubai

Reports To: Director Human Capital

Job Summary:

The HR Assistant supports the Human Capital department in the execution of HR processes, policies, and administrative tasks. This role ensures smooth day-to-day HR operations, assisting in areas such as recruitment, employee relations, compensation, training, and administration. The HR Assistant acts as a key point of contact for employees, providing essential HR support while ensuring compliance with company policies and labor laws.

Key Responsibilities:

HR Operations & Administration

• Maintain and update employee records, ensuring accuracy and compliance.
• Assist in drafting and processing HR documents, including contracts, letters, and reports.
• Coordinate HR-related administrative tasks, such as leave management, medical insurance, and employee benefits administration.
• Support payroll processing by collecting and verifying attendance, leave, and overtime records.
• Assist with the implementation and maintenance of HR policies and procedures.

Recruitment & Onboarding

• Assist the in-house recruiter in all recruitment-related activities
• Coordinate interview schedules and follow up with candidates and hiring managers.
• Support in preparing offer letters, employment contracts, and new hire documentation.
• Facilitate employee onboarding, ensuring a smooth transition for new hires.

Employee Relations & Engagement

• Serve as a point of contact for employee inquiries and escalate complex issues as needed.
• Support the coordination of employee engagement activities and events.
• Assist in handling employee grievances and disciplinary matters in line with company policies.

Training & Development

• Assist in identifying training needs and coordinating training programs.
• Maintain training records and ensure proper documentation of employee development activities.

Compliance & Reporting

• Ensure HR activities comply with local labor laws and company policies.
• Assist in preparing HR reports and data analysis for management review.
• Support audits and compliance checks by maintaining proper HR documentation.

HR Data Maintenance

• Maintain HR databases and employee records with accuracy and confidentiality.
• Ensure timely updates and accuracy of HR systems, including attendance, payroll, and benefits data.
• Generate reports and analyze HR metrics to support decision-making.
• Assist in implementing digital solutions for HR data management and process improvement.

Key Skills & Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 1-3 years of experience in an HR or administrative role.
• Basic understanding of HR principles, labor laws, and best practices.
• Proficiency in MS Office (Excel, Word, PowerPoint) and HR systems.
• Strong organizational skills with keen attention to detail
• Excellent verbal and written communication skills in English.
• Ability to handle sensitive information with confidentiality and professionalism.
• A proactive and service-oriented mindset with a strong ability to multitask.
• Fluency in English, with strong verbal and written communication skills.
• Highly organized, with the ability to manage multiple projects and meet deadlines
• Strong attention to detail to ensure seamless HR operations

Working Conditions:

• Monday - Friday, 8:00 AM - 6 PM
• Salary Budget: AED 5000-6000