Project Coordinator

Project Coordinator Job Description:

Key Responsibilities:

1. Project Coordination:

• Assist in the development and management of project timelines, budgets, and milestones.
• Coordinate project schedules with contractors, vendors, and stakeholders.
• Track and monitor project progress, ensuring all tasks are completed on time.

1. Communication Management:

• Serve as a liaison between the project manager, subcontractors, vendors, and other stakeholders.
• Facilitate communication to ensure all parties are aligned on project scope, progress, and deadlines.
• Handle the distribution of project updates, change orders, and RFIs (Requests for Information).

1. Documentation Management:

• Maintain accurate records of contracts, budgets, change orders, invoices, and project correspondence.
• Prepare and update project status reports for stakeholders and management.
• Ensure that all required permits, legal documents, and safety certifications are in place.

1. Budget and Cost Control:

• Assist in managing project budgets and financial reporting.
• Track and approve expenses related to construction materials, labor, and equipment.
• Identify cost overruns and work with the team to find solutions.

1. Risk and Issue Management:

• Proactively identify potential project risks and challenges, including delays, safety hazards, and resource shortages.
• Assist with troubleshooting and resolving any project-related issues or conflicts.
• Help implement strategies for risk mitigation and timely resolution of problems.

1. Procurement and Vendor Management:

• Assist in sourcing and procuring materials, equipment, and services needed for the project.
• Ensure timely delivery of supplies and equipment to avoid delays.
• Monitor vendor performance and address any concerns related to the delivery of services.

1. Quality Assurance:

• Ensure all work is completed according to industry standards, building codes, and safety regulations.
• Monitor the quality of work performed by contractors and subcontractors.
• Report any deviations from project specifications and work to resolve issues.

1. Site Visits and Inspections:

• Attend site meetings and regular inspections to monitor the progress and quality of work.
• Ensure the construction site complies with safety protocols and regulations.
• Provide reports on site activities and issues to project managers.

Required Skills and Qualifications:

• Education:
• Bachelor’s degree in Construction Management, Civil Engineering, or related field (or equivalent work experience).
• Experience:
• 2-5 years of experience in construction project coordination or a similar role.
• Familiarity with construction project management software (e.g., Procore, Builder trend).
• Knowledge of building codes, safety regulations, and industry standards.
• Skills:
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work well under pressure and meet tight deadlines.
• Proficient in Microsoft Office Suite (Excel, Word, Project).
• Ability to manage multiple tasks and priorities simultaneously.
• Strong problem-solving skills and decision-making abilities.
• Certifications:
• OSHA certification or similar safety-related certifications (preferred).
• Project Management Professional (PMP) certification (preferred).

Physical Requirements:

• Ability to visit construction sites regularly and navigate construction environments.
• Ability to sit or stand for extended periods and lift up to 25 lbs (if necessary).

Work Environment:

• Office-based with regular site visits to construction projects.
• May involve working outside in various weather conditions.