Customer Serv. - Project Admin. - Temporary

Ljubljana '- Ljubljana - Slovenia

About The Role


As a CBRE Facilities Associate, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do


Customer Service

• In cooperation with the Maintenance Planner (MP) continuous updating and maintenance of the "e helpdesk" and the FMP system and the annual maintenance program
• Entering service request into the E-helpdesk and FMP together with work orders and invoices
• Exploring the potential to increase cost efficiency, providing information to MP
• Monitor work orders, prioritize tasks
• As an active member of the Facility Management Group, ensuring optimal operations and customer satisfaction
• Timely transfer of emergency tasks to the appropriate management level, if necessary
• Ensure accuracy of work orders entered into FMP. Send documents, including schedules, work orders, material orders, and worksheets
• Telephone connection with the fuel station network, suppliers, management monitoring daily tasks
  
  

Project administration

• General support for the daily work of the project team
• Under the direction of the project manager(s), performing the administrative subtasks of the current investment project
• Work Order, Purchase Order management, cost monitoring, reporting
• Management of project documents, filing of invoices
• Other administrative tasks to support projects
• Keeping contact with service providers and subcontractors related to projects
  
  

What You’ll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• English and Slovenian proficiency is a must.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
  
  

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more

Service line: GWS Segment