Executive Assistant to C-Level Executive

Our client, a leading telecommunication company based in Luxembourg is seeking an organized and proactive Executive Assistant for a C-Level person. The ideal candidate will have excellent organizational skills, the ability to manage a hectic schedule, and the discretion to handle sensitive information in a dynamic, fast-paced business environment.

Your Role

• Manage the C-Level person's calendar, prioritize scheduling conflicts, and ensure efficient meeting and event coordination.
• Organize and categorize the C-Level Person's email inbox, addressing urgent matters and drafting timely responses.
• Plan and coordinate travel arrangements, ensuring compliance with company policies and budgets.
• Prepare travel briefs, manage changes or cancellations, and provide on-the-go solutions.
• Organize and coordinate meetings, including logistics such as venue booking, catering, and tech setup.
• Take minutes during meetings and track action items and outcomes.
• Assist with various projects, providing administrative support and conducting research to aid decision-making.
• Create and design presentations for meetings, reports, and communications.
• Ensure timely delivery of project milestones and deadlines.
• Maintain organized digital and physical files in compliance with company policies.
• Assist with budget tracking, expense reporting, and managing office supplies.
• Handle purchase orders, invoice management, and vendor onboarding.
• Provide back-up support to the Executive Assistant for the CEO.
• Manage ad-hoc requests as needed.
  
  

Your Profile

• A Bachelor’s degree in Administration or a related field is preferred.
• Previous experience as an Executive Assistant or in a similar administrative role, ideally supporting senior leadership.
• Strong organizational and time-management abilities, with the capability to prioritize tasks efficiently.
• Capacity to handle highly confidential topics
• Excellent communication skills, both written and verbal, in English; knowledge of French or German is an added advantage.
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), along with familiarity with other software like SAP and SuccessFactors.
• Outstanding interpersonal skills, with the ability to work well with diverse teams and stakeholders.
• High level of professionalism, confidentiality, and integrity.
• Ability to adjust to shifting priorities and handle multiple tasks at once.
  
  

Greenfield is a leading Luxembourg-based Recruitment and Executive Search Consultancy and has been selected exclusively to fulfill this mandate.

If you are interested in this position or would like to discuss other roles that we are currently recruiting for, please forward your CV in English to [email protected]

Greenfield Luxembourg is an equal opportunities employer and welcomes applicants from all sectors of the Community. Due to the nature of our client engagements, we are however unable to support applicants that are outside of our core market areas; and/or do not have an existing eligibility to work in Luxembourg or are not EEA/EU/Schengen country Citizens. We are unable to provide work permits or visa sponsorship opportunities.