Workforce and Capability Officer(Ref: 4374)

East Midlands (England), East of England, London (region), North East England, North West England, Scotland, South East England, South West England, Wales, West Midlands (England), Yorkshire and the Humber

Job Summary

This position is based nationally.

Job Description

Key Responsibilities:

• Responsible for collating and updating the data on start dates for all DTS vacancies, and reporting to SMG (Senior Management Group) and finance and other stakeholders monthly.
• Support the design, development and embedding of appropriate tools, guidance, and templates to support business areas in DTS to deliver their workforce plans.
• Work with the DTS Workforce Planning Manager to build and maintain a network of business contacts to offer workforce planning support regarding workforce planning.
• Promote best practice and ensure internal workforce planning practices and guidance are up to date to encourage alignment and maturity across DTS.
• Support PSR (Public Sector Resourcing) contract process adhering to timelines and acting as relevant IT system (Fieldglass) administrator for the submission and management of requirements.
• Provide clarity and analytical interpretation of the workforce and payroll position and identify potential financial risks, mitigating actions and opportunities and providing initial challenge as appropriate.
• Responsible for providing time critical monthly reports, maintaining data accuracy, including risks where appropriate.
• Maintain positive relationships with stakeholders.
• Governance and assurance administration of the DTS business case process including:
• scheduling of regular ongoing weekly business case approval meetings,
• reviewing business case submission against Ardoq (IT System), TOM (Target Operating Model) or SMG approvals
• reviewing quality of business case submission against required submission criteria
• manage submissions to redeployment team and once cleared ensure appropriate communication with recruiting manager and HMCTS recruitment team.
• liaison point between recruitment, business operations Governance and Assurance and DTS recruiting managers to ensure accuracy and timeliness of submission of new starter forms.
• Design, publish and maintain workforce are content within DTS virtual hub.
• Provide support to the DTS Capability Manager during high work volume periods including but not limited to supporting delivery of generalist programme campaigns & awareness events and budget support to raise and track PO’s (purchase orders)
• The direct team are geographically dispersed so there is a requirement to attend the teams’ strategic face to face meetings every month as a minimum. In addition, attendance at the wider Business Operations face to face meetings held quarterly in either Birmingham Manchester London is required.
• Contribute to the booking and chairing of team meetings and business operations meetings and content for meetings on a rota basis. Prepare and present content as required for those meetings and the DTS staff forum.
• As part of the DTS People and Professions team 2 yearly Job rotation requires HEOs to possess a certain level of versatility and adaptability to perform well in different roles, subject to necessary capability support being provided.
  
  

Key Responsibilities

• Responsible for collating and updating the data on start dates for all DTS vacancies, and reporting to SMG (Senior Management Group) and finance and other stakeholders monthly.
• Support the design, development and embedding of appropriate tools, guidance, and templates to support business areas in DTS to deliver their workforce plans.
• Work with the DTS Workforce Planning Manager to build and maintain a network of business contacts to offer workforce planning support regarding workforce planning.
• Promote best practice and ensure internal workforce planning practices and guidance are up to date to encourage alignment and maturity across DTS.
• Support PSR (Public Sector Resourcing) contract process adhering to timelines and acting as relevant IT system (Fieldglass) administrator for the submission and management of requirements.
• Provide clarity and analytical interpretation of the workforce and payroll position and identify potential financial risks, mitigating actions and opportunities and providing initial challenge as appropriate.
• Responsible for providing time critical monthly reports, maintaining data accuracy, including risks where appropriate.
• Maintain positive relationships with stakeholders.
• Governance and assurance administration of the DTS business case process including:
• scheduling of regular ongoing weekly business case approval meetings,
• reviewing business case submission against Ardoq (IT System), TOM (Target Operating Model) or SMG approvals
• reviewing quality of business case submission against required submission criteria
• manage submissions to redeployment team and once cleared ensure appropriate communication with recruiting manager and HMCTS recruitment team.
• liaison point between recruitment, business operations Governance and Assurance and DTS recruiting managers to ensure accuracy and timeliness of submission of new starter forms.
• Design, publish and maintain workforce are content within DTS virtual hub.
• Provide support to the DTS Capability Manager during high work volume periods including but not limited to supporting delivery of generalist programme campaigns & awareness events and budget support to raise and track PO’s (purchase orders)
• The direct team are geographically dispersed so there is a requirement to attend the teams’ strategic face to face meetings every month as a minimum. In addition, attendance at the wider Business Operations face to face meetings held quarterly in either Birmingham Manchester London is required.
• Contribute to the booking and chairing of team meetings and business operations meetings and content for meetings on a rota basis. Prepare and present content as required for those meetings and the DTS staff forum.
• As part of the DTS People and Professions team 2 yearly Job rotation requires HEOs to possess a certain level of versatility and adaptability to perform well in different roles, subject to necessary capability support being provided.
  
  

Person specification

Please Refer To Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Working Together
• Changing and Improving
  
  

Alongside your salary of £34,140, HM Courts and Tribunals Service contributes £9,890 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance
  
  

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : SSCL Recruitment Enquiries Team
• Email : [email protected]
• Telephone : 0345 241 5359
  
  

Recruitment team

• Email : [email protected]
  
  

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL ([email protected]) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints/

https://jobs.justice.gov.uk/careers/JobDetail/4374?entityId=4374