HR Assistant

IPRS PFAS are an independent provider of quality medical assessments using a network of specialist health practitioners based in various clinics, mostly around the Southeast of the UK. We pride ourselves on being professional, caring and having a great knowledge in our field valuing teamwork as one of our greatest strengths. We listen to customers, claimants and our colleagues to help our continual learning and development.

We are currently hiring a HR Assistant to join our team on a permanent position. Their main purpose would be to support the HR Team with the day-to-day operations of the HR functions, ensuring IPRS HR policies & procedures are implemented, adhered to and maintained at all times. Leading on all Lot specific HR admin functions.

Position:

Main job duties:

• Handle general HR queries via email, phone, and in person, escalating to the HR Business Partner or Advisor when necessary.
• Manage the onboarding process, including contracts, forms, ID verification, DBS, BPSS, Right to Work, VISA’s and references.
• Support with payroll changes such as leavers, starters, variations, and manage contract amendments including role, hours, salary, and manager changes.
• Assist in interviews by taking notes, managing selection, and supporting hiring managers.
• Support line managers with probation reviews, outcome letters, absence tracking, and long-term sickness cases.
• Use Cezanne HR for onboarding, internal letters, record-keeping, managing client data requests and regularly update and submit spreadsheets to the Prime Provider.
  
  

Ad hoc duties:

• Keep team trackers, spreadsheets, and the HR inbox up to date while handling general administrative tasks like ID cards and stationery orders.
• Educate managers on legislative changes and support them with all HR processes from recruitment to end of employment.
• Assist with VISA processing, tracking, and management while maintaining confidentiality and compliance.
• Build strong relationships with colleagues, managers, and business heads, while carrying out additional duties as assigned by the HR Business Partner.
  
  

Requirements:

Essential qualifications:

• 4 GCSE/O level passes A-C or equivalent, including English and Maths; (E)
• CIPD Level 3 qualified or working towards (D)
  
  

Experience and knowledge:

• Experience of working in an administrative / human resource department (E)
• Experience of using various Microsoft programmes and databases (E)
• Possess good awareness of employment law (D)
• Experience in dealing with confidential and sensitive data (D)
  
  

Skills and abilities:

• Clear, strong written and verbal communication skills, including a friendly telephone manner.
• Keen attention to detail with accurate information recording and mathematical calculations.
• Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
• Effective communication with internal and external customers in a proactive and methodical manner.
  
  

Other information:

Salary: £25,396.80 per annum

Location: Remote

Job Type: PERMANENT FULL TIME

Hours: 40 per week

Working Pattern: Monday to Friday 8.30 to 17.00

Other benefits include:

• Professional Development Opportunities
• Employee Assistance Programme including free confidential counselling
• High-street discounts
• 25 days annual leave plus 8 days’ allocated for bank holidays (you will be required to work bank holidays as part of your working pattern).
• Moving Day Leave
• Membership of the Company pension scheme
• Recruit a Friend bonus scheme
• Environmental Initiatives
• Westfield Health Cash Plan
• Free Eye Tests every 2 years
• Free annual Flu-Vaccination
• Upon completion of probation, the successful candidate will also be eligible for the company bonus scheme, allowing them to earn up to 10% of annual salary based on company and individual performance.
  
  

Do you want to have a great impact and make a difference? Then don’t miss out – we want to hear from you!

At PFAS, we value and promote diversity and are committed to equality of opportunity for all. We are proudly Disability Confident employers and as such we will make reasonable adjustments at interview through to employment for our candidates and strongly encourage applications from a diverse candidate pool. Disabled applicants who meet the minimum criteria for the job will be given the opportunity to demonstrate their abilities at an interview. For help with your application please contact [email protected]