HR Operations Assistant

Job Title: HR Operations Assistant

Reporting To: HR Operations Manager

Location: 121 St. Stephens Green, Dublin 2

School (or department): Human Resources

Contract type/duration: Full Time, Specified Purpose Contract

Closing date for applications: 7th May 2025

About the post:

To provide on-going support across the HR function, primarily focusing on execution of monthly payroll administration and employee set–up and record management, in a professional, efficient and friendly manner.

This is an ideal opportunity for an enthusiastic early career HR Professional looking to commence a HR role working in a fast paced and dynamic environment. It is a fundamental requirement of the role that the candidate has great attention to detail, an ability to work autonomously and can demonstrate they can meet deadlines.

If successful, you will be joining a dynamic, friendly and supportive team and you will gain access to experienced professionals and access to training opportunities to grow your HR skill and expertise.

Job Responsibilities

• First point of contact for HR administrative queries and RCSI policies and procedures, escalating more complex issues to our HR Partner unit.
• Contract generation and administration for all staff of the university. Ensuring personnel records are up to date and stored securely, in line with GDPR requirements.
• Maintain and ensure efficient data entry of all relevant personnel records on the
• Human Resources Information System (CoreHR) and assist in annual upgrades to the system.
• Ensure that correct starters, leavers and employment change data is produced for each payroll process and ensure accurate execution of RCSI’s monthly payroll for > 1,000 employees.
• Maintaining and updating personnel files and HR systems incl. time and attendance administration system (i.e. Annual, Sick, Maternity and other leave records for all employees).
• Assist in the documentation and maintenance of a suite of standard operation procedures in relation to all aspects of the monthly payroll execution.
• Preparing routine and ad hoc reports on contract management, time and attendance and other areas of HR administration.
• Undertake other projects and duties appropriate to the post as may be assigned to you from time to time.
• Other general HR administration and related duties.

Knowledge & Experience – (Essential):

• Have completed Bachelor's Degree in Human Resource Management or be undertaking a HR qualification and/or CIPD certification, or other relevant equivalent
• Relevant experience in a fast-paced environment, ideally within a HR or people focused setting
• Strong attention to detail and accuracy is essential.
• High level of organisational skills with a proven ability to work in a dynamic, detail orientated environment
• Highly motivated and enthusiastic with strong communication and interpersonal skills.
• Ability to work with multiple priorities and to meet challenging deadlines.
• Strong analytical and computer skills along with a strong working knowledge of MS Office suite: Excel, Word and PowerPoint.
• Conscientious approach to work and ability to deal with issues with empathy and discretion.
• The ability to work on your own initiative, be self-motivated, whilst also working as part of a team
• Experience working in a large, complex organisation

Desirable Skills

• Prior experience working in a HR environment will be seen as an advantage for candidates
• Experience working with the Core HRIS or similar HR/Payroll system

We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you.

Employee Benefits

RCSI make sure you have the resources you need to thrive by offering a wide range of benefits in areas including time away, finance, community, health, and well-being and insuring your financial future. Below are some additional benefits available to you as an RCSI employee:

• Minimum of 20 days annual leave, plus an additional 6.5 Privilege days

• Flexible/hybrid working options for colleagues across many roles

• Additional leave options incl. paid maternity leave, paternity/parental leave, study leave

• 7% Employer pension contribution

• Onsite gym €10 per/mth incl. classes and PT sessions

• Childcare support 20% discount at Giraffe

• Free eye test and annual flu vaccination

• TaxSaver commuter tickets and Bike to Work schemes

• A site sustainability team focusing on the environmental initiatives; Green Campus Initiative

• Competitively priced café and restaurant

• Equality, Diversity & Inclusion forums, and network groups

• Employee assistance programme with Spectrum Life

• Learning and Development training programmes incl. LinkedIn Learning for career progression

• Discounted services incl. GP visits, 10% off dental, staff parking, mobile tariffs, Group Scheme discount on numerous brands

• Sports and social club incl. yoga, Pilates, fitness classes, Zumba, running club, social evenings, Summer BBQ

• Ticket Draws for events including; Rugby, Taste of Dublin, Dublin Horse Show, theatre, music & comedy events

Application Process

Please apply online with your CV and Covering Letter. Informal enquiries can be directed to Rebecca O’Brien at [email protected]