Project Coordinator

MINDPICKED is a new generation recruitment firm providing companies solutions in their search for talent, and talents opportunities who wants to reach their potential.

We specialize in middle and senior management recruitment in various sectors and countless job functions.

We are looking for a Project Coordinator for our client. Our client is a globally operating professional conference organization company.

This role requires strong English language skills and the ability to work comfortably in an international, client-focused environment. Ideal candidates will have a solid background in event logistics, vendor coordination, and financial tracking, with the added benefit of holding an EU passport or prior Schengen/US visa history. If you’re organized, adaptable, and passionate about high-quality event delivery, we’d love to hear from you!

Responsibilities

• Hands-on management of projects attributed including planning, budgeting, quality of work, client relationship, etc,
• Managing internal & external project team on given events both during the preparation phase, on-site and wrapping up a project, in line with client regulations, compliance requirements, processes and expectations,
• Planning and delivering projects to effectively accomplish client goals & objectives, measured against given KPIs,
• Supervising final production and presentation of proposals to clients (concept, creativity, planning, timeline, staging guides, quality, budget, resources, profitability, etc.),
• Participating in event debriefings, gathering client feedback and market intelligence; escalation of information where appropriate to Region Lead,
• Ensuring the profitability of the events and projects organized, managing and verifying all income and expenditure,
• Proper administration and reconciliation (operational, financial – internal & external) of all projects handled by project teams,
• Cash flow management, supplier negotiation (prices, payment terms, cancellation and upgrade policy, commissions), site visits, supplier presentations where appropriate.

Requirements

• A minimum of 3 years in the meetings industry demonstrating consistent experience with any kind of association and corporate clients,
• Experience in planning, developing and delivering events in the private sector in an international environment,
• Advanced knowledge in MS Office,
• Proven experience with international clients,
• Excellent level of English with full capacity to operate in international environments a must,
• Additional language other than mother tongue an asset,
• Flexibility for domestic or international travel, as needed,
• Traveling on-site inspections and accompanying events as required,
• Good written and verbal communication,
• Ability to make decisions and to prioritize tasks, and to remain calm under stress,
• Problem solving skills,
• Ability to work both autonomously and as part of a team,
• Excellent interpersonal skills,
• Experience with management and operating of budgets / financial control.