Project Coordinator

Please be sure to apply with an English version of your resume. Your first interview will be conducted in English as it's necessary for this role. This role can be based out of Sao Paulo or Rio de Janeiro.

Additional information on the firm can be found at www.heidrick.com.

Role Responsibilities

As the Project coordinator, you will partner with Project Managers, Principals and Partners to assist in execution of various deliverables and management of engagements, thrive in a team environment to meet production goals, schedule meetings, maintain processes and manage daily workflow.

The role is responsible for all deliverables within client engagements, it is an essential business support role and will suit someone who has excellent numerical skills, an understanding of profit and loss, and fantastic relationship building skills.

Client Impact & Engagement:

• Owning the full lifecycle management of smaller internal projects or client engagements overseen by a Project Manager
• Building and managing a project plan tracking work in progress with the account team
• Providing administrative and technical support to client teams (eg. travel, expenses)
• Planning client & internal meeting, calls and events, including organizing complex calendars
• Managing day-to-day operational aspects of assigned engagements, including project and financial reporting
• Escalating issues appropriately
• Providing engagement coordination for multiple client accounts/engagements
• Managing engagement administrative and survey/assessment support tasks
• Formatting, creating and assembling engagement documents/media

People:

• Supporting Project Manager/Leader in set up of PMO
• Supporting on delivery of larger engagements
• Working with team to ensure quality of deliverables
• Collaborating with other business functions and appropriately delegating activities
• Assisting with training of new hires as appropriate

• Firm Building:
• Developing relationships with team, other internal functions and clients
• Looking for opportunities to enhance Project Management processes
• Contributing to the creation of proposals with guidance and a defined scope set by the prospect lead

Knowledge:

• Using a variety of software tools to administer and support client delivery
• Understanding systems including Latitude, Kimble, PeopleSoft and Culture Connect as well as Word, Excel and PowerPoint
• Understanding and administering engagement profit and loss
• Understanding and appropriately usage of business templates and branding
• Championing for Project Management process or tool
• Understanding and appropriately delivers Stakeholder management

Basic Role Qualifications

• Minimum of 2-3 years’ experience in a similar corporate environment role
• Ability to communicate, both verbally and in writing, in English and Portuguese.
• Excellent attention to detail as well as organizational, planning and time management skills; proficient at meeting deadlines, including tight deadlines and working on multiple projects in a fast paced and challenging environment.
• Proven record in delivering successful projects, without close supervision; excellent administrative and organizational skills.

Preferred Role Qualifications

• Undergraduate degree preferred
• Knowledge of project management methodologies and is able to create project plans with some support for internal or client projects/engagements.
• Excellent client services skills: clear communication, knowledge of all products and services, responsive to all needs, ability to troubleshoot with some support.
• Flexible with a ‘can do’ attitude and passion for delivery.
• Pro-active and logical thinking with creative and collaborative problem-solving ability.
• Good communication, negotiation and numerical skills.
• Aptitude to work well with others and delegate as appropriate.
• Proficient in Excel, PowerPoint, Word, Outlook and Project Management software.
• Excellent stakeholder management skills at all levels.