Proposal Coordinator

Description

Proposal Coordinator

Join a dynamic and innovative Business Development team where you’ll play a pivotal role in driving growth and success. As a Proposal Coordinator, you’ll collaborate with experienced professionals in an exciting and fast-paced environment, contributing to high-impact projects that shape the future of our company. This role offers a unique opportunity to develop your skills, gain hands-on experience across a variety of business functions, and grow within a supportive team dedicated to excellence. If you’re organized, detail-oriented, and eager to make an impact, we want to hear from you!

Responsibilities

Client Relationship Management:

• Support business development managers in nurturing client relationships
• Respond to client inquiries on company products and capabilities, promptly and professionally, coordinating with other functional teams such as the PMO, finance, and production as needed to provide accurate and comprehensive responses.
• Assist in identifying, tracking, and monitoring new business opportunities and respective entries in the Client Relationship Management (CRM) tool.
  
  

CRM And Data Management

• Maintain and update CRM systems with accurate client and opportunity data
• Organize and label SharePoint folders and documents following standardized company practices to ensure consistency and accessibility.
  
  

Reporting And Analysis

• Prepare regular reports, including pipeline updates, sales metrics, and trade show outcomes.
• Conduct market research to identify potential clients and industry trends.
• Coordinate with other functional teams, such as the PMO, finance, and production, to ensure timely, complete, and accurate reporting and analysis.
  
  

Proposal And Quoting Support

• Report to the Senior Director of Proposals and Assist in drafting and preparing quotes using standardized company processes and templates.
• Ensure timely and accurate submissions, adhering to company-defined practices for document formatting and approvals.
  
  

Administrative Support

• Organize team meetings, prepare agendas, and document meeting minutes.
• Coordinate travel arrangements and event registrations for the business development team.
• Manage office supplies and marketing materials related to business development activities.
  
  

Qualifications

• Bachelor’s degree in Business, Communications, or related field.
• Experience in proposal coordination, business development, or similar roles, ideally in defense, aerospace, or high-tech sectors.
• Strong English proficiency (written and spoken) and the ability to draft, edit, and format business documents.
• Familiarity with proposal processes, document version control, and compliance reviews.
• Detail-oriented with strong organizational skills to manage deadlines and coordinate cross-functional teams.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Excel experience preferred.
• Basic understanding of project lifecycles, contract types, and customer types (e.g., government, prime contractors).
• Ability to work independently and in a distributed, international team.
• Professionalism with confidential content and an interest in the aerospace or defense sectors.
  
  

What We Offer

• Salary 2000– 2300 EUR gross per month.
• Comprehensive health and accident insurance, accident insurance for children.
• Opportunities for professional growth and development.
• A dynamic and supportive working environment & exciting projects that make a positive impact.
• Participation in team building and various company events.
• Other benefits, e.g., yearly bonus program, vision benefits plan, financial support for significant life events.
  
  

How To Apply

Click the APPLY button and send in your application in English.

All applications will be treated confidentially. Only shortlisted candidates will be contacted for the next stage of the selection process.

Workplace – Latvia, Riga. Remuneration depends on the candidate's experience and suitability for the position.