Project Coordinator

10% of Europe’s CO₂ emissions are caused by residential heating and energy bills are out of control. Aira is here to change that.

With our intelligent Aira Heat Pump at the heart, we’re making the switch to clean energy-tech easier and more affordable. Helping Europe turn off gas and slashing energy costs one home at a time.

Founded in 2022, and with 1000+ employees and counting, Aira is driving the clean energy revolution by providing homes with modern clean energy-tech solutions such as solar power, battery storage solutions and heat pumps. With a state-of-the-art production facility in Poland, an HQ in Stockholm, Sweden, and hubs across the UK, Germany and Italy, Aira is well on track to install clean energy-tech into 5 million homes by 2034.

About The Role

We are looking for a highly organized and proactive Project Coordinator to support our Project Management and Engineering team. The ideal candidate must have extensive experience in building professional PowerPoint materials to document project progress and create executive-level presentations. This role requires strong project coordination skills, attention to detail, and the ability to drive accountability within the project team.

This is Wrocław based B2B consultant role.

What you’ll be doing

• Documentation and Presentation Development
• Create and maintain high-quality PowerPoint presentations for PMO and executive steering committee meetings.
• Develop and update project documentation, ensuring all records are accurate and up to date.
• Compile and visualize project progress reports in an executive-friendly format.
• Project Coordination & Execution
• Follow up on project milestones and tasks to ensure on-time, in-full (OTIF) delivery from all project managers.
• Manage and update project risk logs, identifying potential risks and mitigation strategies.
• Support financial reporting by tracking project budgets, expenditures, and variances.
• Provide administrative support, including scheduling, meeting coordination, and stakeholder communication.
• Project Management Tools & Training
• Act as a key user and trainer for the project management tool ASANA, ensuring all team members utilize it effectively.
• Coach and train project managers and team members on best practices in project management and task tracking.
• Meeting and Workshop Coordination
• Schedule and facilitate project meetings, ensuring agendas, materials, and follow-up actions are well managed.
• Organize workshops and collaborative sessions to drive project alignment and progress.
  
  
  

What you’ll bring to the role

• Proven experience in project coordination, administration, or a similar role.
• Expert-level skills in Microsoft PowerPoint to create executive-level presentations.
• Strong organizational and multitasking abilities with a detail-oriented mindset.
• Experience in tracking project tasks, milestones, and risks in a structured manner.
• Knowledge of financial reporting principles related to project tracking.
• Ability to proactively follow up with project managers and stakeholders to ensure timely execution.
• Experience using ASANA or other project management tools, with the ability to train and coach others.
• Excellent verbal and written communication skills.
• Strong problem-solving skills and a proactive approach to challenges.
  
  
  

Nice to have:

• Background in HVAC, manufacturing, logistics, or industrial projects.
• Experience working in a startup or fast-paced industrial environment.
• Familiarity with Lean, Agile, or similar project management methodologies.
  
  
  

What is in it for you?

• The opportunity to lead automation and digitalization projects from concept to execution.
• Work in a high-tech, fast-growing industry focused on sustainable energy solutions.
• Hands-on collaboration with industry experts in smart manufacturing.
• Access to cutting-edge technology in digital factory transformation.
  
  
  

At Aira, we champion next-generation energy as well as diversity and inclusion. We firmly believe that a diverse workforce fosters innovation and creativity, enhancing our ability to serve customers and communities effectively.

We welcome individuals from all backgrounds, cultures and perspectives to join our team. Our commitment is to uphold equality and inclusivity, fostering a collaborative environment where everyone can thrive and contribute to a better future for our people and the planet.