HR Trainee HQ

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential and making a difference every day. Together, we belong to something beautiful.

POSITION PURPOSE:

The HR Trainee is responsible for managing the implementation of HR Admin activities in line with Sephora HR processes & policies. Moreover, you will support the Employee Experience team in driving engagement, communications, and administrative tasks that enhance our Sephorans' workplace experience.

KEY RESPONSIBILITIES:

• Liaise with the applicants on completing the necessary recruitment documents required for issuing the employment contract.
• Ensure relevant and required staff documents are scanned and placed on the sharing folder/HRMS at Sephora.
• Guide new joiners on joining their stores.
• Arrange medical insurance cards for employees and their dependents as per the company policy.
• Ensure all employees medical insurance is cancelled based on the LWD and inform the insurance company for credit note.
• Assist the People Partners HQ in filling the recruitment tracker, shortlisting candidates and arranging for interviews with respective panel accordingly.
• Update all relevant organizational charts and communicate with the People Partners HQ.

PROJECTS & OTHER:

• SMAC (Sephora Middle East Annual Convention).
• Track RSVPs, update event reports, and help with on-the-ground support during the event days.
• Contribute creative ideas to enhance Employee Experience activities.
• Track all probation period and ensure they are closed on time by completing the probation period assessment form and confirmation/probation extension letter is disbursed from HR to the employee accordingly whether the probation is extended, or the employee is confirmed.
• Assist the HR team in arranging venue & hotel booking, advertisements, etc.
• Assist HR team in any admin activities as requested.
• Cover the duties of People Partner HQ in absence.

SKILLS, QUALITIFCATIONS & PERSONALITY:

• 1 to 2 years of experience in HR Operations role including HR Services & Employee Deployment.
• Desired experience in retail or fashion industry.
• Excellent verbal and written communication skills to effectively execute their duties and to facilitate smooth and effective communication with employees.
• Helpful and service-oriented, have an ability to work under pressure and be able to be discreet when dealing with confidential information.
• Must also be self-motivated, proactive going beyond the call of duty and result oriented.
• Proficient in MS Word, MS Excel, and PowerPoint, which are all necessary to create visually and verbally relevant required materials and reports.
• Ability to manage data and handle with confidentiality.
• Good organizational and time management skills.

HERE, YOU WILL FIND:

• Community, in which authenticity is embraced, and the strength of our differences fuels our collective spirit
• Culture of empowerment, learning & growth, that offers you the tools, space and opportunity to learn, innovate and lead
• Work that brings fulfilment. From delighting clients every day, to inspiring our industry at large, every action makes a difference

Join us and belong to something beautiful.