Project Manager – Exhibition Venue

We are seeking an experienced and detail-oriented Project Manager – Exhibition Venue to lead and manage the full lifecycle of exhibition setup and dismantling. This role serves as the official on-site representative, ensuring seamless execution, alignment with service agreements, and the highest standards of quality and client satisfaction.

Key Duties and Responsibilities

Strategic Representation & Contract Fulfillment

• Act as the primary on-site representative, ensuring the organization’s interests are professionally represented at all times
• Serve as the liaison with the client to ensure alignment with partnership and service-level agreements
• Maintain brand integrity and operational excellence across all fit-out and exhibition deliverables
• Collaborate closely with the client and partners to meet or exceed contractual obligations

Operational Planning & Execution

• Oversee the end-to-end coordination of exhibition setup and dismantling
• Develop and manage detailed 3-day build-up and 2-day dismantling schedules
• Coordinate with contractors and departments including carpentry, painting, signage, print, flooring, AV, and transport
• Conduct daily operational meetings to track progress, resolve issues, and adjust plans as needed

Technical & Design Coordination

• Upload technical drawings and design documents to the client’s portal and follow through with necessary approvals
• Obtain sign-offs from clients for materials such as carpets, paint, branding, and other finishes
• Collaborate with internal teams to ensure production and installation meet approved designs and specifications

Logistics & Resource Management

• Coordinate with logistics and transport providers for timely and secure delivery of all materials
• Manage delivery and placement of furniture, AV equipment, greenery, and other components in line with approved layouts

Site Leadership & Stakeholder Communication

• Lead all on-site activities during setup and dismantling, ensuring alignment among all vendors and teams
• Act as the single point of contact for third-party contractors to ensure smooth communication
• Conduct regular briefings with internal and external stakeholders to anticipate and address potential risks

Compliance, Quality & Safety

• Enforce health and safety regulations in accordance with local and venue standards
• Ensure the quality and consistency of visual installations, including lighting, AV, branding, and signage

Qualifications & Experience

• Bachelor’s degree in Event Management, Interior Design, Architecture, or a related field
• 5–7 years of experience in exhibition setup, event operations, or venue project management
• Demonstrated ability to lead large-scale projects involving multiple stakeholders under tight timelines
• Strong technical and logistical coordination skills
• Flexibility to work early mornings, evenings, weekends, and holidays as required by project schedules
• Willingness to work extended hours during setup and dismantling phases