Procurement Executive

Procurement Executive

The Procurement Executive will report directly to the Procurement Manager and assist with a range of administrative tasks within the Purchasing unit. This role also includes supporting the quotation and tendering processes, while ensuring adherence to the organisation’s Purchasing Policy.

• Offices centrally located in Dublin 2 (Near Green & Red Luas line, Tara Street train station and numerous bus routes)
• €54,000 - €58,000 DOE
• 28 days Annual Leave, flexible working arrangements & pension plan.
• Permanent contract
• 36 hour working week

Responsibilities:

Purchasing Operations

• Serve as the primary contact for the Purchase Order (PO) system, ensuring smooth operation and issue resolution with the system provider.
• Support Requisitioners and Managers with PO processing and system training.
• Liaise with internal teams (Finance, Accounts Payable) to resolve PO, goods receipt, and invoice queries.
• Ensure compliance with IAA Purchasing Policy.
• Manage new supplier onboarding and ongoing maintenance in the PO and Financial Management systems.
• Oversee the tax clearance process.

Quotation & Tendering

• Assist with quotation processes and manage mini competitions under Framework Agreements.
• Coordinate quotation activities for purchases under €50K and provide policy guidance.
• Support the Purchasing Manager with eTenders tasks and all stages of the tender process, from market research to contract execution.
• Collaborate with departments throughout tendering activities.

Reporting & Analysis

• Perform PO and expenditure analysis.
• Prepare purchasing reports and statistics for Board use.

Please submit your cv to Sarah Friel in Lex Consultancy.