Administrative Assistant

For our client in the Pharma industry in Basel, we are currently looking for an Administrative Assistant.

Background:

We are seeking an Administrative Assistant to support the Product Team Lead (PTL) and Product Team (PT) in daily operations. This role will involve a variety of tasks that extend beyond traditional administrative support. The company will provide necessary on-site training; however, a scientific mindset and understanding are essential.

General Info:

Start Date: ASAP

End Date: 12 months (extension possible)

Workload: 80-100%

Workplace: Basel

Tasks and Responsibilities:

• PTL/PT Support:
• Provide general administrative support, including coordinating projects and organizing PTL and PT meetings: invitations, time planning, and other cross-functional meetings as requested.
• Prepare and maintain PT documentation, tracking, and filing.
• Maintain a well-structured filing system that is easy to navigate.
• Manage PTL travel and expenses.
• Handle invoices and purchase orders (POs) as needed.
• Utilize project management tools to monitor progress and resource allocation.
• Support system and database management (e.g., SharePoint, Prompt, Brave) by accurately inputting data and ensuring data integrity and confidentiality.
• Process communications such as newsletters and announcements as requested.
• Maintain security groups and distribution lists.
• Provide on-site support at the Basel location.

Your Profile:

• Preferred background in business management and/or science education.
• Proficiency in English; German is a nice-to-have.
• Previous experience in project management is preferred but not required.
• Recent graduates with a science background are also encouraged to apply; flexibility is offered in this regard.
• Behavioral Traits:
• Communicative, energetic, flexible, and innovative.
• Capable of making decisions independently within their area of responsibility.
• Transparent and engaged in their work.