Talent Acquisition Senior Coordinator

Overview

Job Overview

As a Recruitment Coordinator, you will play a key role in ensuring seamless execution of recruitment coordination processes across different hiring categories: Professional External & Internal Hiring, Frontline Hiring, and Early Talent Hiring. You will be responsible for managing requisition processing, interview scheduling, offer management, pre-boarding, and onboarding activities, while ensuring compliance, data integrity, and process adherence.

Location Overview

Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to PepsiCo employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.

Responsibilities

Recruitment Coordination & Process Management

• Requisition Management: Ensure accurate entry, updates, and maintenance of job requisitions within the Applicant Tracking System (ATS);
• Interview Scheduling & Coordination: Manage and coordinate interview schedules with candidates, hiring managers, and interviewers to ensure timely and professional interview logistics;
• Offer & Pre-boarding Support:
• Assist in the preparation and issuance of offer letters ensuring accuracy, compliance, and timely delivery.
• Facilitate background checks, tracking progress, and resolving any related issues.
• Onboarding Coordination:
• Support pre-boarding activities, including new hire documentation and orientation scheduling.
• Ensure a smooth transition for new hires, resolving any onboarding-related concerns efficiently.
• Process Oversight: Monitor all aspects of the recruitment lifecycle, ensuring timely completion of each stage while maintaining high service standards.
  
  

Data Management & Reporting

• Maintain accurate and up-to-date candidate records within the ATS and other recruitment systems;
• Ensure data integrity and compliance with company policies and data privacy regulations;
• Generate basic reports on recruitment activities, tracking process completion rates, candidate status, and coordination efficiency.
  
  

Stakeholder Management & Communication

• Build and maintain strong relationships with Recruiters, Hiring Managers, HR Teams, and Candidates;
• Provide timely updates on the status of coordination activities, ensuring clear communication and alignment;
• Ensure candidates receive a high-touch experience, keeping them informed throughout the interview and hiring process.
  
  

Process Improvement & Technology Utilization

• Identify and suggest process improvements to streamline coordination activities and enhance efficiency;
• Utilize the ATS, CRM, and other recruitment tools to ensure timely and accurate execution of coordination activities;
• Stay updated on system and process changes, ensuring proper adoption and compliance.
  
  

Compliance & Process Adherence

• Ensure all recruitment activities comply with local employment laws, company policies, and global hiring standards;
• Maintain accurate data entry and tracking within the ATS, ensuring full compliance with recruitment lifecycle protocols;
• Safeguard the accuracy and completeness of candidate records, ensuring adherence to data privacy regulations.
  
  

Specialized Responsibilities Based On Coordination Type

• Support both external and internal recruitment processes, managing job postings, candidate scheduling, and onboarding logistics across multiple hiring categories;
• Balance internal mobility coordination while handling external hiring logistics, ensuring dual-process efficiency;
• Act as a central coordination point for roles requiring both external hiring and internal employee transitions.
  
  

Qualifications

• Education & Experience: Bachelor’s Degree and 2+ years of experience in recruitment coordination, HR operations, or talent acquisition support;
• Talent Acquisition Technology Expertise: Experience working with Applicant Tracking Systems (ATS) (e.g., iCIMS, Workday, SuccessFactors) and recruitment technologies.
• Organizational & Time Management Skills: Strong ability to manage multiple priorities, high-volume hiring processes, and deadlines in a fast-paced environment.
• Communication & Stakeholder Management: Excellent verbal and written communication skills, with the ability to interact professionally with candidates, recruiters, hiring managers, and cross-functional stakeholders.
• Process & Compliance Adherence: Understanding of global hiring standards, local employment laws, and recruitment lifecycle protocols to ensure compliance and data integrity.
• Attention to Detail: Strong focus on accuracy in offer processing, scheduling, and data management to maintain seamless recruitment coordination.
• Collaboration & Confidentiality: Ability to work collaboratively across teams while maintaining discretion in handling sensitive candidate information.
• Candidate Experience Management: Strong customer service orientation to ensure a high-touch candidate experience throughout the interview and onboarding process.
• Proficiency in English: Strong written and spoken English skills to support recruitment coordination across regions.
  
  

Preferred Qualifications:

• Hybrid Coordination Expertise: Experience balancing both internal mobility coordination and external hiring logistics.
• HR Systems & Data Management: Familiarity with recruitment workflows, HR processes, and system-generated analytics to support reporting and insights.
• Process Improvement Mindset: Ability to identify opportunities for operational efficiency and suggest enhancements to streamline coordination activities.
• Internal Mobility Coordination: Experience managing job postings, interview logistics, and onboarding for both external hires and internal employee transitions.
  
  

The ‘Internal Reporting Procedure’ for making reports of violations of the law and taking follow-up action in terms of the Law on Whistleblower Protection of June 14, 2024 is available at www.pepsicopoland.com under the Contact/Career tab.