Compensation Data & Processing Coordinator

About Four Seasons

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Four Seasons Hotels and Resorts is a global, luxury hotel management company. We manage over 120 hotels and resorts and 50 private residences in 47 countries around the world and growing. Central to Four Seasons employee experience and social impact programming is the company’s commitment to supporting cancer research, and the advancement of diversity, inclusion, equality and belonging at Four Seasons corporate offices and properties worldwide. At Four Seasons, we are powered by people and our culture enables everything we do.

Compensation Data And Processing Coordinator

This exciting opportunity will be supporting the Acting Director, Corporate Finance, Labour Administration and the payroll team to input and review all financial information within our corporate HRIS “Workday” system and Corporate Labour Management System “CLMS”.

• Partner with business leaders at various levels to input and verify the accuracy of all data in Workday that affects payroll, benefits, labour, labour management and labour forecasting.
• Inputting, managing and reviewing data related to all aspects of employee compensation, including budgeting, forecasting and reviewing actuals for base pay, incentive plans, bonuses, retirement benefits, and other employee benefits.
• Assists with the operation of all systems in support of the labour management process, including Workday and the Corporate Labour Management System (CLMS).
• Manage regional labour including budgeting, forecasting, approval of invoices, accruals, assisting in maintaining and issuing templates to properties and incentive true-ups in Q1 of each calendar year.
• Assist with maintaining data integrity within systems and between systems.
• Contribute towards innovation and development of processes and systems.
  
  

Key Activities

Data Entry

• Input of all employee-related financial information into Workday associated with hires, promotions, terminations, department transfers, fixed term contracts, benefits, one-time payments, and other financial data.
• Input of all approved corporate positions into Workday. Comply with payroll processing deadlines for all corporate payrolls, including Toronto (semi-monthly), Toronto (bi-weekly), US (semi-monthly), monthly payrolls in Dubai, London, Singapore, Geneva, and other locations.
• Liaise with payroll processors for corporate employees paid by third parties in either Four Seasons properties or WSO offices in Europe, the Middle East and Asia. Ensure timely and accurate processing.
• Assist with monitoring and accurately transferring all financial information in Workday to ADP payroll and the Corporate Labour Management System (CLMS).
  
  

Accuracy Of Compensation Information Within HRIS (Workday)

• Responsible for data input of all employee compensation related information into the corporate HRIS system “Workday” – ex. data associated with hires, promotions, transfers, and one-time payments.
• Responsible to ensure that all employee compensation information in Workday aligns with the applicable budget and forecast.
  
  

Accuracy Of Compensation Information Within CLMS

• Responsible for transfering all employee compensation information (actualized) from Workday and various payroll registers into the Corporate Labour Management System (CLMS)
  
  

Regional Labour Oversight

• Support all regional labour planning activities, including correspondence with Area Leadership and Property Directors of Finance regarding chargeback costing.
• Maintain regional labour schedules and booking of entries on a monthly basis to cross charge for regional labour costs between FS Corporate and various hotels.
  
  

Monthly, Quarterly, Annual Reporting

• Create and maintain cost allocation schedule and book entry on monthly basis to cross charge labour expenses between departments and programs.
  
  

Corporate Accounting Team & Other Tasks

• Work with and support the Corporate Accounting team with all regional and allocation labour-related expenses that are recorded in the General Ledger.
• Works closely with both internal and external auditors on all related requests.
  
  

What You Bring

• Minimum 2-3 years of work experience in Finance, Payroll, Accounting or Human Resources.
• Post-secondary education with focus in Finance, Accounting, Human Resources or Business-related discipline (Bachelor’s Degree).
• Exposure to compensation & benefits is required.
• Experience with HRIS and ERP systems is also strongly recommended.
• General knowledge of compensation elements and structures across various position levels.
• Experience with Workday (or similar HRIS system).
• Knowledge of Microsoft Excel, Word, Powerpoint, etc.
  
  

Key Skills/Who You Are

• Excellent oral and written communication skills; must be able to write clearly and effectively.
• Ability to meet various deadlines in a fast-paced environment.
• Ability to manage time effectively and accordingly handle multiple tasks simultaneously.
• Able to work as part of a team, and independently with minimal supervision.
• Flexible to work outside of regular working hours when necessary.
• Excellent analytical, organizational and problem-solving skills.
• Strong/high ability for attention to detail.
• Detail-oriented with high level of accuracy.
• Understanding of compensation structures including incentives, benefits, employer taxes, etc.
• Ability to deal with confidential information in a professional manner.
  
  

This role will be a Hybrid working model, which will require 3 days per week in the Four Seasons Corporate Office located at 1165 Leslie Street, Toronto, Ontario

Four Seasons is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.