Project Manager (Congress & Event Management)

MINDPICKED is a new generation recruitment firm providing companies solutions in their search for talent, and talents opportunities who wants to reach their potential.

We specialize in middle and senior management recruitment in various sectors and countless job functions.

We are looking for a Project Manager for our client. Our client is a globally operating professional conference organization company.

Requirements

• A minimum of 5 years in the meetings industry demonstrating consistent experience with any kind of association and corporate clients,
• Experience in planning, developing and delivering events in the private sector in an international environment,
• Advanced knowledge in MS Office,
• Proven experience with international clients,
• Excellent level of English with full capacity to operate in international environments a must,
• Flexibility for domestic or international travel, as needed,
• Traveling on-site inspections and accompanying events as required,
• Perfect knowledge of EFPIA Codes,
• Ability to make decisions and to prioritize tasks, and to remain calm under stress,
• Problem solving skills,
• Ability to work both autonomously and as part of a team,
• Excellent inter-personal skills,
• Experience with management and operating of budgets / financial control,
• Professional education in Event Management, Hotel Management, Tourism or another relevant domain.

Responsibilities

• Hands-on management of projects attributed including planning, budgeting, quality of work, client relationship, etc,
• Managing internal & external project team on given events both during the preparation phase, on-site and wrapping up a project, in line with client regulations, compliance requirements, processes and expectations,
• Planning and delivering projects to effectively accomplish client goals & objectives, measured against given KPIs,
• Supervising final production and presentation of proposals to clients (concept, creativity, planning, timeline, staging guides, quality, budget, resources, profitability, etc.),
• Participating in event debriefings, gathering client feedback and market intelligence; escalation of information where appropriate to Region Lead,
• Ensuring the profitability of the events and projects organized, managing and verifying all income and expenditure,
• Proper administration and reconciliation (operational, financial – internal & external) of all projects handled by project teams,
• Cash flow management, supplier negotiation (prices, payment terms, cancellation and upgrade policy, commissions), site visits, supplier presentations where appropriate,
• Monitoring pricing and processes applied are correct and optimal,
• Optimizing efficiencies; advising Account Manager / Account Director of new business opportunities,
• Implementing operating procedures; effecting changes required for improvement,
• Maintaining and updating of managerial tools such as clockwork, record management files and all other appropriate files and databases.