Human Resources Assistant

This is a dual role linking the bridge between Talent Acquisition and Public Relations.

JOB PURPOSE:

The HR Assistant will be coordinating with the appropriate authorities in Qatar Government departments to ensure timely acquisition of all necessary government approvals for our employees. This includes handling immigration services such as visas and work permits, overseeing medical check-ups, managing car insurance, and driving licenses, and administering and reporting related to visas and work permits, along with any other related tasks, all within prescribed policies and procedures. The HR Assistant will also support the recruitment team in administrative tasks such as scheduling interviews, gathering documentations, initiate contact with candidates, update databases and trackers and support in the onboarding process.

KEY ACCOUNTABILITIES:

Immigration and Government Services:

• Visa and Work Permit – co-ordinate and prepare all documents required by government departments to obtain various approvals for visas and work permits for the prospective employees.
• Medical Check-up - co-ordinate and prepare all documents required by medical commission for medical check-up and obtain the reports for the same for visas and work permits
• Car Insurance – co-ordinate with employees and the insurance agent to obtain the car insurance for our entity.
• Driving License – co-ordinate and prepare all documents required by government departments to convert international driving license / other country’s driving license to Qatar driving license for employees and their family members.
• Other Services – co-ordinate and prepare all documents such as health cards, required by Qatar government departments to obtain various approvals for other miscellaneous services and do the necessary follow-up to obtain on time as required

Recruitment Support:

• Assist in the recruitment process by posting job vacancies, screening resumes, and scheduling interviews.
• Coordinate with hiring managers.
• Maintain and update the recruitment database with candidate information and status updates.
• Support in initial phone screens with candidates.
• Assist in onboarding new employees and ensuring all necessary documentation is completed.
• Provide support in organizing recruitment events and job fairs.

QUALIFICATIONS, EXPERIENCE AND SKILLS:

• Bachelor’s degree in business administration or other related discipline.
• Minimum 3 years’ experience in Talent Acquisition and/or PRO in Qatar
• Good written and oral communication skills
• Ability to engage with individuals – good interpersonal skills
• Good problem-solving skills
• Highly organized, planning skills and ability to multitask and respond to a variety of demands
• Business acumen
• Analytical skills with attention to details
• Establishes and maintains positive working relationships with others
• Focus on customer care and teamwork skills and ability to deal with people sensitively and to use initiative in tackling problems
• Results focus for clients and organization objectives
• Open to new ideas
• Excellent command of English and Arabic
• Solid command of MS Office