Assistant Project Manager

For one of our key clients who are industry leaders within Chemicals Manufacturing, Coalesce Management Consulting (CMC) is currently in search for a detail-oriented and proactive Assistant Project Manager to join the on-site team delivering a new state-of-the-art R&D laboratory. This role is perfect for individuals with construction or project coordination experience who thrive in dynamic, multidisciplinary environments.

You’ll work closely with the Project Manager to ensure the seamless progress of daily operations, from documentation and procurement to coordination across teams and contractors.

Position: Assistant Project Manager – Engineering

Location: Greater Stockholm Area

Employment Type: Full-Time / Part-Time

Duration: 3 months Full-Time + 3 months Part-Time, with possible extension up to 6 months or longer

Languages Required: Swedish and English

Key Responsibilities include:

Project Coordination

• Support day-to-day project planning and execution
• Attend meetings, take notes, track deliverables
• Assist with schedule management and budget updates

Documentation & Close-Out

• Lead collection and organization of As-Built documentation
• Oversee O&M manuals, warranties, and handover packages
• Ensure documentation standards are met by all stakeholders

Procurement & Tendering

• Facilitate RFQs/RFPs for AV, IT, security, and furnishings
• Manage bidder communications and assist with evaluations
• Coordinate with legal and procurement for compliance

Cross-Team Communication

• Act as liaison between internal and external parties
• Help resolve site-level issues quickly and effectively

Ideal Qualifications:

• Degree/diploma in construction management, civil engineering, architecture, or related field
• Minimum 2 years’ experience in construction or real estate project management
• Familiar with AB 04 / ABT 06 contract frameworks
• Familiar with Swedish construction standards and terminology
• Strong command of MS Office tools (especially Excel) and document management systems
• Excellent organization, communication, and multitasking skills
• Experience with international clients or corporate real estate environments preferred
• BREEAM/LEED documentation knowledge is a plus

If you see yourself or anyone in your network thriving in this role, please apply through LinkedIn, or send me an email with your CV directly to [email protected].