Executive Assistant | Crypto

Welcome to MultiBank Group, a global financial pioneer established in 2005 in California and now proudly headquartered in Dubai, UAE. We specialize in delivering cutting-edge trading technology, unparalleled liquidity, and exceptional customer service. Our extensive range of financial products includes Forex, Metals, Shares, Indices, Commodities, and Cryptocurrency CFDs.

Join our thriving community of over 2 million clients across 100 countries, contributing to a daily trading volume exceeding US$ 35 billion. As a heavily regulated institution with oversight from 17+ financial regulators across 5 continents, and recipient of over 70 financial awards, MultiBank Group is devoted to innovation, excellence, and empowering our clients to achieve their financial goals.

Role Overview:

We’re seeking a highly organized and proactive Executive Assistant to support senior leadership within a dynamic, fast-paced organization. This role goes beyond traditional administrative duties and requires strong project coordination, cross-functional communication, and operational oversight. The ideal candidate will serve as a strategic partner—ensuring smooth execution of day-to-day priorities and long-term initiatives.

Responsibilities

• Manage complex calendars, scheduling meetings, conference calls, and internal reviews across departments.
• Prioritize time-sensitive requests and coordinate with multiple stakeholders to align schedules.
• Arrange domestic and international travel including flights, hotel accommodations, visas, and ground transport.
• Prepare travel briefs and respond quickly to last-minute changes.
• Act as the bridge between leadership and internal teams to track project progress and departmental updates.
• Follow up on action points, assist with reporting, and ensure key deliverables remain on track.
• Draft, edit, and format reports, presentations, and memos for internal and external use.
• Maintain a structured system for document tracking and knowledge sharing.
• Assist with strategic initiatives by conducting research, preparing materials, and coordinating project milestones.
• Contribute to board or leadership meeting preparation as needed.
• Handle sensitive information with absolute discretion.
• Represent the executive office with professionalism in internal and external communications.

Qualifications

• 3+ years in an Executive Assistant, Project Coordinator, or Operations support role.
• Language: Fluent in English; additional languages are a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail, time management, written communication, and adaptability.
• Positive, solution-oriented, and able to thrive in a high-pressure, rapidly evolving environment.
• Familiarity with the crypto, blockchain, or fintech industry is a plus, but not mandatory.