Project Coordinator

Project Coordinator

📍 Location: Poland

🕒 Employment Type: Full-Time

PLN 7000–10,000 gross/month

About the Role

We are seeking a highly organised, detail-oriented, and proactive Project Coordinator to support the successful planning, execution, and delivery of projects across the business. The ideal candidate will work closely with project managers, internal stakeholders, clients, and vendors to ensure projects are delivered on time, within scope, and aligned with business objectives.

This role requires excellent coordination, communication, and multitasking skills, along with the ability to manage priorities in a fast-paced and dynamic environment.

Key Responsibilities

• Coordinate day-to-day project activities, schedules, and timelines
• Support Project Managers in planning, tracking, and executing project deliverables
• Organise and schedule meetings, workshops, and stakeholder discussions
• Prepare project reports, presentations, status updates, and documentation
• Monitor project progress and ensure deadlines and milestones are achieved
• Maintain accurate project records, trackers, databases, and documentation
• Communicate effectively with internal teams, clients, and third-party vendors
• Identify project risks, delays, or issues and escalate them where necessary
• Assist in resource coordination and task allocation across teams
• Ensure projects are delivered in line with company standards, processes, and quality expectations
• Support continuous improvement initiatives and process optimisation activities

Required Skills & Experience

• Previous experience in Project Coordination, Project Administration, or a similar support role
• Strong organisational and multitasking abilities with excellent attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and work under tight deadlines
• Strong stakeholder management and coordination skills
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word
• Experience using project management tools such as Jira, Trello, Asana, MS Project, or similar platforms
• Strong analytical, problem-solving, and reporting capabilities
• Ability to work independently as well as collaboratively within cross-functional teams

Preferred Qualifications

• Bachelor’s degree
• Knowledge of project management methodologies such as Agile, Scrum, or Waterfall
• Project Management certification or training would be an advantage