HR Coordinator

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Job Summary

We are seeking a detail-oriented and proactive HR Coordinator to manage the end-to-end onboarding process and provide comprehensive HR administrative support. This role is critical in ensuring a smooth and positive experience for new hires, transfers, and leavers, while also supporting the broader HR function with key administrative responsibilities.

Key Responsibilities

Onboarding & Mobilization

• Manage the full onboarding process for new hires, regional, and international transfers.
• Serve as the primary point of contact for candidates and supervisors throughout the onboarding journey.
• Coordinate with the Public Relations (PR) team to obtain necessary immigration documents and work permits.
• Liaise with IT, Facilities, HSE, and other support functions to ensure all pre-joining arrangements are in place.
• Handle all administrative tasks related to mobilization, including accommodation, flights, air shipment, and collection of new hire forms.
• Prepare and distribute weekly new joiner reports to Hiring Managers and Business Group Leads.
• Maintain and update regional onboarding templates and documentation.
  
  
  

HR Administration

• Administer the company’s benefits program within the region and act as the point of contact for related queries and claims.
• Prepare HR documentation such as confirmation letters, salary reviews, promotions, changes to terms and conditions, secondments, and transfers.
• Generate regular and ad-hoc HR reports (e.g., headcount, terminations).
• Maintain electronic personnel files and ensure data accuracy.
• Interface with payroll to communicate employment changes.
• Manage leaver and demobilization processes.
• Respond to internal and external queries regarding HR policies and employee matters.
• Act as a point of escalation for the Service Centre team.
• Provide support to other HR functions as needed.
  
  
  

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Here's what you'll need

Qualifications & Experience

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 5+ years of experience in HR operations, onboarding, or administration.
• Strong understanding of HR processes, employment lifecycle, and regional labor laws.
• Experience working with cross-functional teams and international stakeholders is a plus.
• Work Location Abu Dhabi
  
  
  

Skills & Competencies

• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite and HRIS systems.
• Ability to handle sensitive information with confidentiality and professionalism.
• Proactive, solution-oriented, and adaptable to change.
  
  
  

Jacobs. A world where you can.

From our inclusive employee networks to our positive mental health champions – we’re committed to driving a culture of caring where you can be you. Joining Jacobs not only connects you locally but globally - and together, our diverse perspectives and unique backgrounds power our collective strength. We collaborate and share! By supporting one another, we all succeed.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You’ll uncover flexible working arrangements, benefits, and opportunities to do good too – from participating in our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture and achieve your goals – all at a single global company.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.