Office Administrator/ HR Assistant

As an Office Administrator/ HR Assistant you will be joining forces with our existing Office Administrator as part of our HR team. Office Administration focuses on employee support, motivation, and daily engagement.

You will be the main point of contact in office inquiries; working closely with colleagues in Latvia, as well as establishing global connections with colleagues in Germany and other company locations.

Responsibilities

• Organize day-to-day office administrative tasks (e-mails, phone calls, correspondence coordination, office guests welcoming).
• Manage office supplies purchasing process.
• Manage and communicate with vendors, including office building manager and other service providers.
• Evaluate cooperation partners, summarize offers from external service providers, and present them to the company’s management.
• Assist in creating visual design materials.
• Organize information flow within the office.
• Support event planning and organization, bringing creative ideas to the table.
• Assist in organizing HR-related administrative processes and contribute to process improvements.
• Maintain useful contacts and vendors for various office needs.
• Organize business travel arrangements for employees.
• Provide relocation support assistance.
  
  

Requirements

• Excellent communication skills Latvian and English languages: English is required for communication across our international locations
• Customer-centric approach with a friendly and professional manner.
• Previous experience in a similar role is an advantage but not required.
• Good problem-solving skills and ability to work independently.
• Solution-oriented and a team player.
• High sense of responsibility and precision in data handling.
• Excellent organizational skills.
• Creativity and ability to contribute ideas for events and office improvements.
• Ability to handle sensitive information with discretion.
• Interest in HR practices and compliance.
• Ability to create visual design materials using Canva will be seen as an advantage.
  
  

We Offer

• Monthly gross salary from 1500 to 2000 EUR, depending on your level of expertise.
• Family-oriented company values and healthy attitude towards work and life balance - granting additional 4 vacation days, birthday leave, "Happy Land" space in the office for children, etc.
• Individual development and learning plan, including yearly budget for external training.
• Necessary essentials – health insurance with dental services and sports coverage.
• Possibility to work in mutual trust and positive team environment, to be creative and improve working flows by self-initiatives.
• Friendly, multicultural and cooperation orientated colleagues.
  
  

About Us

At Arvato Systems, we are Masters of the Unseen.

We solve complex IT challenges, power seamless Cloud transitions, and keep critical systems running — quietly, reliably, globally.

With deep industry expertise and a focus on what matters, We Empower Digital Leaders with solutions that stay in the background so their businesses can stay in front.

But behind every great system is an even greater team.

We foster a diverse, inclusive culture where people feel valued, supported, and set up to thrive.

And our commitment to sustainability and responsibility is more than words — it’s recognized by SIF, WWF, and Latvia’s Inclusion and Diversity Charter.

Real impact doesn’t need the spotlight - it needs the right people. Like you.

We look forward to your application. All shared information will be treated confidentially, securely processed for recruitment only, and deleted after the process concludes.

For more information, please  click here .

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LinkedIn / Instagram / Facebook : @arvato_systems_latvia

Company: SIA Arvato Systems Latvia

Country: Latvia

State/Region: Riga

City: Riga

Postal Code: LV-1013

Job ID: 281906

Date: Aug 12, 2025

Location:

Riga, RIX, LV, 1013

Job Segment: Administrative Assistant, Event Planning, HR, Social Media, Administrative, Hospitality, Human Resources, Marketing