Executive Assistant to Chief Executive Officer

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our CEO. The ideal candidate will have at least 4 years of experience in a similar role, strong organizational skills, and the ability to handle confidential information with professionalism. This position requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Provide high-level administrative support to the CEO, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence.
• Act as a gatekeeper by prioritizing communications and ensuring timely responses.
• Coordinate with internal teams and external stakeholders on behalf of the CEO.
• Assist in preparation for board meetings, conferences, and strategic discussions.

Office & Project Management

• Manage day-to-day operational tasks to ensure smooth executive workflow.
• Track key deliverables, deadlines, and follow-ups for ongoing projects.
• Handle confidential information with discretion and maintain organizational records.
• Support strategic initiatives and assist with research and data analysis when required.

Communication & Coordination

• Draft, review, and manage executive communications.
• Liaise with senior management, clients, and partners as the CEO’s representative.
• Facilitate smooth information flow across departments.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 4 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom, Slack).
• Ability to handle sensitive information with integrity and confidentiality.
• Strong interpersonal skills and professional presence.
• Ability to multitask and thrive in a fast-paced environment.