Experienced Project Coordinator

About Navigio

Navigio is a value-creation consultancy boutique, backed by our own private equity firm, Navigio Capital. With a team of ~ 80 professionals, we specialise in strategy consulting, executive search, and strategy execution through leadership. We focus on developing both people and businesses, partnering closely with our clients on their growth journeys. We are not just advisors; we work alongside our clients to deliver tailored solutions that drive sustainable success and create lasting value for shareholders, employees, and society.

Our services, a Full Potential Journey

The combination of our services enables our clients to set strategic direction and ensure that the right team is in place for effective strategy implementation. We call these projects Full Potential Journeys, a combination of all our services which accounting for over one-third of our turnover.

We are growing

We are seeing a dramatic increase in demand for our combined services, leading to continued growth, both organically and through M&A of other top-tier Nordic boutiques. As a result, we need to grow our team. We expect to reach SEK 1 billion by 2030 and then expand further internationally. Navigio Capital is also entering a new stage of development, where we aim to acquire significantly larger companies.

With precision and passion

As a dynamic Nordic consultancy, we are committed to creating an extraordinary culture. This dedication has been recognised multiple times, with Navigio repeatedly named one of Sweden’s and Europe’s best workplaces. Our commitment to excellence is reflected not only in our culture but also in our consistently high client satisfaction rates.

About the role

We are seeking a proactive Project Coordinator to join our Business Enablement team, providing administrative support across multiple projects. As a central figure, you will liaise with internal and external stakeholders at the executive level, ensuring smooth operations and effective communication.

This is an exciting opportunity to become part of our experienced and dedicated team of professionals, contributing to our mission of delivering excellence to clients while supporting Navigio’s continued growth journey.

Responsibilities

• Provide extensive administrative support to assigned projects
• Assist project teams by managing timelines, scheduling meetings, arranging travel, and maintaining calendars
• Act as the primary point of contact for clients and candidates, facilitating daily interactions
• Maintain and update project data in our CRM system
• Prepare for meetings, including creating presentations and organizing materials
• Perform various tasks such as sales monitoring, data compilation, and managing digital tools

Personal attributes

• Service-minded with a warm and positive attitude
• A true team player who enjoys collaboration but can also work independently and drive tasks forward in a structured manner
• Proactive and adaptable, thriving in fast-paced and dynamic environments, including managing last-minute changes
• Dedicated to delivering exceptional support and providing a consistently high level of service

Requirements

• 10+ years’ of experience working in a high-performance environment as an Executive Assistant or Project Coordinator
• Strong communicator with excellent verbal and written skills in both Swedish and English. Proficiency in Swedish at a professional level is required
• Advanced proficiency in Microsoft Office applications (PowerPoint, Word, Excel, Teams)
• Exceptional organisational abilities, with strong attention to detail and effective prioritization skills

How to apply

• Please apply by attaching your resume to the link above. We actively review applications on a rolling basis and therefore encourage you to apply as soon as possible

The position is based at our centrally located Stockholm office at Nybrokajen 5