Administration Manager

Job description

Key Responsibilities:

• Provide administrative support to all company departments, including document management, vendor management, vehicle management, and license management.
• Liaise with government authorities and regulatory bodies for documentation, renewals, and approvals (Valuer Cards, Company’s license, Vehicle License), including Dubai, Abu Dhabi and Ajman land department, economic department and transport department.
• Coordinate with Dubai Economic Department, Real Estate Regulatory Authority (RERA), and other government entities for renewals, permits, and any necessary documentation.
• Timely renewal of company licenses, permits, and other certifications as required.
• Draft, review, and maintain real estate contracts, agreements, and other legal documents in compliance with UAE laws.
• Act as a point of contact for company management, lawyers, and government agencies, handling inquiries and assisting in necessary documentation.
• Establish and maintain relationships with vendors, service providers, and suppliers.
• Oversee procurement of office supplies and equipment, ensuring quality and cost-efficiency.
• Review vendor contracts, negotiate terms, and ensure timely renewals of contracts.
• Manage the company’s fleet, including maintenance schedules and insurance renewals.
• Track vehicle usage and maintain detailed maintenance records for each vehicle.
• Coordinate with health insurance for renewal of employee’s health insurance.
• Organize company events, training, and any other indoor and outdoor activities.
• Oversee general office operations and manage office supplies on a weekly basis.

Qualifications and Skills:

• Proven experience as Administration Manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• Master Degree in business administration or relative field