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LHH

Administrative assistant to the HR team

LHH
Luxembourg · Full-time · Entry
We are looking for an administrative assistant to the HR team for one of our clients, a prestigious international bank located in Luxembourg. This position is to be filled for an initial 2-month contract, with the possibility of extension. Our client offers flexible working hours, remote work opportunities, and an attractive, competitive package.

LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.

At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.

Your Responsibilities

  • Oversee the secretariat for all internal HR procedures managed by the Division, including:
    • Organizing and maintaining the Administrative Review mailbox, following up on received emails, and assisting legal experts in drafting appropriate replies.
    • Updating and maintaining tracking tables for various procedures to ensure accuracy and completeness.
    • Supporting legal experts in the preparation of legal documents related to HR procedures.
  • Prepare documents, make photocopies, and handle diverse administrative requests in accordance with the Division's operational requirements and EIB’s procedures.
  • Ensure proper record-keeping, documentation, and data quality, including the preparation, filing (manual and electronic), and maintenance of databases, while adhering to strict confidentiality standards.
  • Coordinate reporting process by sending reminders, collecting and centralizing data, following up on submissions, and ensuring the completeness of information.
  • Collaborate with other assistants within the Directorate and provide backup support when needed.
  • Perform any additional administrative tasks as required.
Your Profile

  • Secondary education
  • A minimum of 3 years of relevant experience in an HR or legal administrative role, with exposure to handling confidential and legal matters.
  • Strong ability to uphold and ensure confidentiality at all times.
  • Proficient in the standard software tools, particularly GED and Microsoft Office applications (Word, Excel, PowerPoint).
  • Fluent in English and French; knowledge of additional European Union languages is an asset.

To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact Aurélia Michaux as soon as possible.

CONFIDENTIALITY ASSURED.

Ready For Next.

Key Skills

Ranked by relevance

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Country Guide

Luxembourg

High-value international enterprise and fintech hub

Posted
Nov 20, 2024
Type
Full-time
Level
Entry
Location
Luxembourg
Company
LHH

Industries

Human Resources Services

Categories

General Business Administrative Other

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