Project Management

About The Company

Utopia is a forward-thinking global real estate development group dedicated to creating a distinctive portfolio of luxurious and high-end hospitality assets.

At Utopia, we’re building more than properties — we’re crafting extraordinary experiences. Founded in 2023, our in-house architectural firm, Utopia Design, is at the heart of our mission to create a global portfolio of luxurious, high-end hospitality destinations. As part of a growing real estate development group, Utopia Design brings bold vision and innovative thinking to every project we take on.

We’re a young, ambitious team driven by creativity, excellence, and the belief that great design transforms the way people live, travel, and connect. From concept to completion, we’re reimagining what luxury means in today’s world — and we’re just getting started.

If you're passionate about design, architecture, and shaping the future of global hospitality, we invite you to grow with us.

About The Role

We are seeking a proactive and detail-oriented Project Manager to join Utopia’s Real Estate team. In this role, you will support the planning, coordination, and execution of construction projects in tropical environments, ensuring they are delivered on time, within scope, and aligned with budgetary constraints. Your responsibilities will include assisting with scheduling, procurement, contractor coordination, progress tracking and facilitating communication with local authorities and other stakeholders. You will play a key role in translating project plans into reality by supporting senior management in overseeing the successful execution of luxury villa developments.

Responsabilities

• Assist in planning and scheduling construction activities to ensure timely project completion.
• Coordinate with architects, engineers, and contractors to ensure project requirements are met.
• Support procurement efforts by obtaining quotes and negotiating with suppliers and subcontractors.
• Track project progress, identify potential delays, and propose corrective actions.
• Monitor construction budgets, ensuring cost control and financial reporting accuracy.
• Assist in preparing and reviewing contracts, work orders, and change orders.
• Prepare and maintain project documentation, including reports, schedules, and meeting minutes.
• Facilitate communication between stakeholders, ensuring alignment on project goals.
• Support in resolving any construction-related issues that may arise.
  
  

CV Requirements

• Education
• Bachelor’s degree in Civil Engineering, Construction Management, Architecture, or a related field.
• Work Experience
• Proven experience in construction project coordination, project documentation (+3 years).
• Proficiency in project management and documentation software (e.g., Microsoft Project, Excel, Google Sheets, AutoCAD) as well as data analysis (Power BI, Looker Studio).
• Experience in data analysis, including cost tracking, schedule performance metrics, and trend reporting.
  
  

Must Have

• Project documentation and control.
• Data analysis and cost tracking.
• Scheduling and progress monitoring.
• Strong attention to detail and organizational skills.
• Analytical thinking and ability to identify trends and risks.
• Fluent communication in English and Spanish.
• Time management and organisation.