Senior Executive Assistant to the CEO (m/f/d) 100%
Michael PageSwitzerland2 days ago
Full-timeRemote FriendlyScience, Health Care Provider
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- Coordinate multi-leg international travel for a high-profile CEO with precision
- Own a fast-paced global calendar, managing strategic meetings across time zones
Our client is a privately held, globally active pharmaceutical organisation with a strong footprint across multiple international markets. Headquartered in Switzerland, the company is undergoing a strategic growth phase and is recognised for its innovation, agility, and commitment to excellence. With a dynamic leadership team and a collaborative culture, the business offers a unique opportunity to contribute at the highest level of executive operations.
Job Description
- Maintain and optimise a dynamic, high-volume calendar with frequent changes. Coordinate internal and external meetings, board sessions, and strategic engagements across multiple time zones.
- Plan and execute intricate international travel itineraries, including flights, ground transport, visas, accommodations, and contingency planning. Ensure seamless transitions between engagements and proactive resolution of travel disruptions.
- Prepare daily schedules, briefing packs, and background materials to ensure the CEO is fully informed and prepared for each engagement.
- Organise and support executive-level meetings, including agenda setting, minute-taking, and follow-up tracking.
- Draft and review confidential correspondence, presentations, and reports. Act as a gatekeeper and liaison for internal and external communications.
- Lead or contribute to strategic initiatives and special projects, ensuring timely execution and alignment with business objectives.
- Build trusted relationships across the organisation and externally to facilitate effective collaboration.
- Oversee administrative processes within the executive office, including budget tracking and cross-functional coordination.
We are seeking a highly experienced professional with a proven track record of supporting C-suite executives in a global, fast-moving environment.
- Degree in Business Administration or equivalent
- 8+ years of experience supporting C-Level (ideally the CEO) executives in a multinational setting
- Demonstrated expertise in managing complex travel and scheduling across global regions
- Exceptional organisational and project management skills
- High level of discretion, integrity, and emotional intelligence
- Fluent in English; additional languages are an asset
- Proficiency in MS Office and digital collaboration tools
- Proactive, adaptable, and solution-oriented mindset
- A high-impact role at the centre of executive decision-making
- Exposure to strategic leadership in a global context
- A collaborative and empowering work culture
- Competitive compensation and benefits
- Office based in Zug with hybrid flexibility and occasional travel
Contact: Hubertus Steinhart
Quote job ref: JN-102025-6873103
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