Human Resources Project Coordinator

We are looking for an HR Project Coordinator for a global company in Södertälje. Start is in mid January, 6 months limited contract to begin with. This role is 50% onsite in Södertälje.

Assignment

Project coordinator for a major system and process transformation project within People & Culture. Within the framework of the project (harmonizing processes and decoupling systems), several streams are operated with sub-project managers. This assignment is as a project coordinator supporting the project manager.

The tasks include:

• Assist in planning and coordinating project activities
• Collect and consolidate status updates from stakeholders
• Track delegated tasks and follow up on deadlines
• Facilitate communication with IT on system-related issues
• Support process harmonization and system decoupling efforts
• Help maintain a positive and collaborative project environment
• Assist in building rapid engagement, trust and buy-in through a people-centred approach
• Update the project plan and risk register as needed
• Adopt a people-centric and data-driven working style
• Enhance organizational readiness for transition
• Prepare agendas, take minutes and distribute meeting notes
• Document project progress and maintain accurate records
• Provide administrative support for strategic and tactical decisions

Required behavioural competence:

• Structured and proactive – manages complexity and secures progress through follow-up
• Collaborative and people-oriented – builds trust and alignment across stakeholder groups
• Communicative and clear – adapts messages to target audiences
• Self-driven and solution-oriented – identifies obstacles and suggests practical, value-adding actions
• Adaptable and resilient – remains effective in shifting priorities, ambiguity and fast-moving project environments
• Facilitative and inclusive – enables productive collaboration in diverse and cross-functional teams

Required technical competence

• Bachelor degree in a relevant field (Organization, HR, Change Management)
• Good understanding of HR systems
• Leadership experience
• Experience of coordinating change projects within HRIT/HR digitalization
• Strong skills in Swedish and English
• Excellent organizational and communication skills
• Experience of stakeholder management
• Experience of building and facilitating teams and collaboration

This is a full-time consultant position in Södertälje through Incluso. Start is in mid January, 6 months limited contract to begin with, possibility of extension after that. This role is 50% onsite in Södertälje.

Please submit your CV as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.