Job Purpose:

To lead the analysis and processing of high-value tenders and establish strategic Call-off Agreements to support HBKU’s procurement objectives and ensure value-driven sourcing outcomes

Key Result Areas:

• Adhere to procurement policies and procedures to ensure operational efficiency and compliance
• Oversee the planning and execution of tendering and award processes for assigned high-value requisitions, ensuring compliance with policy and alignment with sourcing strategies
• Serve as the procurement focal point for assigned HBKU entities, ensuring service continuity, proactive engagement, and alignment with their procurement needs
• Evaluate and supervise the operations of delegated procurement functions to ensure consistency and alignment with organizational standards
• Advise and facilitate procurement-related matters for functions outside the central procurement scope and external HBKU entities
• Review and validate procurement analysis provided by team members to support strategic sourcing decisions.
• Inspect and verify tendering processes from request receipt to award stage, ensuring adherence to HBKU procurement policies
• Verify the accuracy, completeness, and compliance of call-off agreements and related documentation during the tendering process
• Develop and maintain supplier relationships to facilitate optimal sourcing outcomes and protect HBKU’s interests
• Propose refinements to procurement procedures based on operational insights and market trends, ensuring alignment with HBKU’s evolving needs
• Mentor junior team members by providing guidance, feedback, and informal training to enhance their performance and understanding of procurement processes
• Research market developments of materials and services commonly required by HBKU to inform sourcing strategies
• Prepare and present reports on sourcing activities, highlighting progress, risks, and opportunities for improvement to management
• Minimize risk exposure and costs in contracts while meeting legal and finance requirements

Minimum Knowledge, Skills & Experience:

• Bachelor’s degree in a relevant field. Master’s preferred, and 6-8 years of relevant full-time work experience in Procurement; of which at least 2 years in a supervisory role.
• Professional Purchasing qualification from ISM (USA) or CIPS (UK) preferred
• Experience in the full tendering cycle, including pre-tender, tendering, and post-award phases, with the ability to independently prepare tender and contract documents
• Strong planning and organizational skills with keen attention to detail
• Excellent interpersonal, communication, and negotiation skills, with advanced conflict resolution and time management capabilities
• Excellent writing skills with the ability to draft and edit a variety of written technical reports and communications and articulate ideas clearly and concisely
• Proficiency in MS Office applications and Oracle ERP.