Project Manager

Description:

We are hiring a full-time Project Manager to operate as the right hand to the CEO of a fast-growing deep-tech startup. This role requires extreme attention to detail, strong professionalism, and the ability to keep a very busy founder on track. You’ll manage contracts, scheduling, systems, and high-level coordination across a company working with enterprise clients. Proactivity is essential, you should naturally take action without waiting for direction.

Full-time. Fully remote.

Must be ENGLISH-SPEAKING.

Hours: 9am–5pm EST.

Salary: $1,500/mo

Key Responsibilities:

• Own the CEO’s schedule, ensuring all meetings are booked correctly across different time zones
• Draft, edit, and manage contracts and supporting documentation
• Keep systems organized and updated (project management tools, internal records, CRM entries)
• Follow up on open items, chase the CEO for decisions, and ensure nothing falls through the cracks
• Prepare materials, notes, and documentation for meetings with clients
• Maintain clean processes across projects, timelines, and deliverables
• Handle professional communication internally and externally with high professionalism
• Identify operational gaps and solve problems before they become bottlenecks
• Coordinate cross-functional work between product, engineering, and client teams

Key Qualifications:

• 3+ years in a project management or operations role supporting an executive or founder
• Extremely detail-oriented with clean documentation habits
• Comfortable drafting contracts or working closely with legal documents
• Experience in a startup environment; able to operate in fast-moving, ambiguous settings
• Professional communication skills appropriate for enterprise-level clients
• Tech-savvy and able to learn and master internal systems independently
• Strong follow-through; does not need reminders or hand-holding
• Must own and be able to use a working computer with high-speed internet
• Must be ENGLISH-SPEAKING

Nice to Have:

• Experience in deep tech, enterprise software, or AI-related products
• Background working with founders or C-level executives
• Experience managing legal workflows or vendor contracts