Onboarding Specialist

Role Summary:

The Sr. Associate – Induction & Onboarding SPOC will be responsible for end-to-end coordination and execution of employee induction and onboarding activities. This role acts as a single point of contact for new joiners and internal stakeholders, ensuring a smooth, engaging, and compliant onboarding experience from pre-joining to post-induction support.

Key Responsibilities:

Pre-Onboarding & Induction Support

• Coordinate pre-joining activities including documentation collection, checklist tracking, and communication with new hires.
• Share joining instructions, induction schedules, and onboarding communications in a timely and professional manner.
• Act as the SPOC for new joiners, addressing queries related to joining formalities and induction.

Day 1 & Induction Execution

• Support and coordinate virtual and/or in-person induction sessions.
• Ensure attendance tracking, engagement, and smooth flow of induction programs.
• Liaise with HR, IT, Facilities, and business stakeholders to ensure readiness for Day 1.

Post-Induction & Onboarding Activities

• Track completion of onboarding milestones and mandatory trainings.
• Provide post-induction support to new joiners for any onboarding-related concerns.
• Ensure onboarding feedback is collected and documented.

BGV & Compliance Support

• Support Background Verification (BGV) processes by tracking status, follow-ups, and documentation.
• Coordinate with internal teams and vendors to ensure timely BGV completion.
• Maintain accurate records and compliance-related data.

Data Management & Reporting

• Maintain onboarding trackers, dashboards, and reports using Excel.
• Ensure data accuracy and timely updates across onboarding systems and trackers.
• Share periodic onboarding reports with stakeholders.

Key Skills & Competencies:

• Excellent verbal and written communication skills.
• Strong coordination and stakeholder management abilities.
• Proficient in MS Excel (trackers, formulas, basic reporting).
• Energetic, proactive, and detail-oriented with a positive attitude.
• Ability to multitask and manage onboarding volumes effectively.
• Strong follow-up and documentation skills.

Preferred Qualifications:

• Graduate in any discipline.
• Prior experience in HR onboarding, induction, or coordination roles is an added advantage.
• Familiarity with BGV processes and HR operations preferred.
• Must agree to Work from Office.