HR Admin Assistant

HR ADMIN ASSISTANT

Based: Belgium (GEEL)

Reports to: HR Manager

THE COMPANY:

Roland is a world leader in the design, manufacture and distribution of electronic musical instruments including; keyboards & synthesisers, guitar products, electronic percussion kits, digital recording equipment, amplifiers and audio processing devices. You'll be part of a dynamic team, where we believe in kindness, support, acceptance, and hard work and try to provide room for personal development for everyone.

At Roland, you will find a friendly, down-to-earth atmosphere. You'll work for a company with global activities, but it doesn't feel corporate. We are always looking for colleagues who have an enthusiastic, positive and driven personality. People who are eager to further develop and challenge themselves. If you also have a passion for Roland, our products or music in general, you might just be our perfect match.

ROLE PURPOSE:

The HR-Admin Assistant is responsible for providing administrative support to the Human Resources (HR) department. This role assists with the day-to-day operations of the HR and admin functions and duties, including record-keeping, employee relations, payroll, and other HR activities. The assistant ensures smooth communication and coordination between departments while maintaining confidentiality and professionalism.

KEY RESPONSIBILITIES:

Administrative Support:

• Assist with day-to-day administrative tasks including filing, scheduling, and record-keeping.
• Organise and maintain personnel records, including HR files and databases.
• Coordinate meetings, interviews, and appointments for the HR team.
• Assist in preparing documents for HR processes, such as contracts, reports, presentations, and employee letters.
  
  

Recruitment Support:

• Post job vacancies on internal and external job boards.
• Assist with screening resumes and scheduling interviews with candidates.
• Handle correspondence related to the recruitment process.
• Prepare onboarding materials for new hires, including contracts, employee handbooks, and orientation schedules.
  
  

Employee Relations and Support:

• Respond to employee inquiries regarding HR policies, benefits, and other HR-related topics.
• Assist in the coordination of employee engagement initiatives and events.
• Assist with new employee orientations and training sessions.
• Help maintain up-to-date employee records (e.g., attendance, performance evaluations).
  
  

Payroll and Benefits Administration:

• Assist with maintaining payroll records and tracking leave balances, overtime, and attendance.
• Support with the administration of employee benefits programs (e.g., health insurance, retirement plans).
• Ensure that all employee data is accurate and up to date in HR systems.
  
  

Compliance and Policy Management:

• Ensure employee files are compliant with legal requirements, including maintaining confidentiality of sensitive information.
• Assist with audits of HR policies and procedures to ensure legal compliance.
• Help prepare reports for HR metrics and ensure accurate data collection.
  
  

Miscellaneous:

• Support various ad-hoc HR and office administration projects as needed.
• Assist with any other tasks assigned by the HR Manager or other department heads.
  
  

KEY SKILLS AND COMPETENCIES:

Organisational Skills:

• Ability to manage multiple tasks and priorities efficiently.
• Strong attention to detail and accuracy in work.
  
  

Communication Skills:

• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information appropriately.
  
  

Problem-Solving:

• Proactive approach to resolving issues and streamlining processes.
• Ability to work independently and as part of a team.
  
  

IT and Systems:

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with HRIS (Human Resource Information System) software is an advantage.
  
  

Time Management:

• Ability to prioritise tasks and meet deadlines effectively.
  
  

Qualifications and Experience:

• Education: Human Resources, Business Administration, or related field Degree preferred but not essential.
  
  

Languages

Excellent standard of written and verbal English is essential, and French would be an advantage

Key Performance Indicators (KPIs):

• Timeliness and accuracy of administrative tasks.
• Effectiveness in supporting recruitment and onboarding.
• Accuracy of employee records and HR documentation.
• Positive feedback from internal stakeholders and employees.
• Compliance with HR policies and legal regulations.
  
  

Work Environment:

• Office-based role – Hybrid
• Fast-paced environment, requiring multitasking and meeting deadlines.
  
  

WHAT WE CAN OFFER:

• Competitive Benefits Package