Project Administrator

Project Administrator

Location/working model: Remote in Ottawa, with occasional office attendance if needed.

Contract type: Independent contractor/self-employed

Duration: 6 months (with the possibility of extension)

We are looking for a Project Adminisatrator professional to join our Professional Services team.The PA is responsible for working across the projects/workstreams within our Global Portfolio and involves tracking/reporting, assurance/quality control, information management, financial tracking, supplier milestone approval, risk/issue tracking, change control, support, communication log, dependency tracking.

This is a role requiring a capable and confident person who can clearly and concisely communicate across multiple levels.You will report into our Senior Manager of Program Management for the Americas region.

Responsibilities:

• Tracking status of program deliverables and milestones.
• Supporting the adoption of standards, best practices and deliverables.
• Program level risk, issue, actions & dependency managements.
• Monitoring the status of projects including transitioning into normal (BAU) service.
• Coordination of the regular project and programme level reporting cycles.
• Responsible for supporting Program Governance e.g. Program Board, SteerCo, workstream finances, working with the Regional Director.
• Supporting Project and Quality Assurance Reviews.
• Planning Support to ensure Plans align and are regularly updated, working with Project Managers.
• Produce the Portfolio Level Plan
• Other duties as required to fulfill role.

Requirements:

• Microsoft Office skills - Excel, Powerpoint, Sharepoint (Must have)
• Demonstrate risk and finance management skills.
• Highly organised and be able to prioritise tasks independently.
• Must be an excellent communicator at all levels.
• Ability to build and maintain strong working relationships.
• Show ability to manage a high volume workload within a fast-paced environment.
• Experience in PMO Analyst or Support role (Preferred)
• Experience working with and support customers (Preferred)
• Jira/Confluence Experience (Preferred)
• PowerBI Experience (Preferred)
• Education to Bachelor level