Senior Program Manager

Hello, let’s meet!

Who We Are

While Xebia is a global tech company, our journey in CEE started with two Polish companies – PGS Software, known for world-class cloud and software solutions, and GetInData, a pioneer in Big Data. Today, we’re a team of 1,000+ experts delivering top-notch work across cloud, data, and software. And we’re just getting started.

What We Do

We work on projects that matter – and that make a difference. From fintech and e-commerce to aviation, logistics, media, and fashion, we help our clients build scalable platforms, data and AI solutions, and cutting-edge applications to shape the future of tech. Our clients include McLaren, Aviva, Deloitte, Spotify, Disney, ING, UPS, Tesco, Truecaller, AllSaints, Volotea, Schmitz Cargobull, Allegro, InPost, and many, many more.

We value smart tech, real ownership, and continuous growth. We use modern, open-source stacks, and we’re proud to be trusted partners of Databricks, dbt, Snowflake, Azure, GCP, and AWS. Fun fact: we were the first AWS Premier Partner in Poland!

Beyond Projects

What makes Xebia special? Our community. We support tech communities, organize meetups (Software Talks, Data Tech Talks), and have a culture that actively support your growth via Guilds, Labs, and personal development budgets — for both tech and soft skills. It’s not just a job. It’s a place to grow.

What sets us apart?

Our mindset. Our vibe. Our people. And while that’s hard to capture in text – come visit us and see for yourself.

You will be:

• leading large, complex software programs for international clients, from initiation through full delivery, with end-to-end accountability for outcomes,
• defining and owning program governance, including decision-making structures, escalation paths, and reporting frameworks,
• overseeing multi-stream program delivery, ensuring milestones are achieved within agreed timelines, scope, and budget,
• managing dependencies and alignment across internal delivery teams and selected external partners,
• proactively identifying program-level risks, defining mitigation strategies, and driving corrective actions where required,
• establishing and executing structured change management processes, ensuring full traceability between requirements, scope, budget, and contractual agreements,
• building strong, trust-based relationships with clients, sponsors, and key internal stakeholders,
• mentoring and supporting Delivery Managers, ensuring alignment with program goals, delivery standards, and ways of working,
• building and leading effective program teams, fostering transparency, accountability, and predictable delivery.

Your profile:

• proven experience leading large-scale IT or software programs (multi-year, multi-million EUR budgets) with full budget and delivery accountability,
• experience managing distributed, multinational teams and collaborating with external vendors or partners,
• strong communication, facilitation, and negotiation skills, particularly in complex stakeholder environments,
• high level of ownership and decisiveness, with the ability to operate independently and make informed trade-off decisions,
• pragmatic, problem-solving mindset with a focus on outcomes rather than process for its own sake,
• practical knowledge of program and delivery frameworks (e.g. PMP, SAFe – certifications are a plus, not a requirement),
• solid understanding of software delivery lifecycles (SDLC) and modern software engineering practices,
• fluency in spoken and written English.

Work from Poland and a work permit are required.

Recruitment Process

CV review – HR interview – Interview I – Interview II – Decision