Assistant Project Manager

Position Summary

The Assistant Project Manager (APM) will support the Project Manager in planning, coordinating, and executing construction projects from pre-construction through closeout. The APM ensures projects are completed safely, on schedule, within budget, and to quality standards. This role requires strong organizational, communication, and problem-solving skills to effectively coordinate between internal teams, subcontractors, clients, and vendors.

Key Responsibilities

1. Project Planning & Coordination

• Assist the Project Manager in developing project schedules, work plans, and budgets.
• Prepare and update project documentation, contract administration, meeting minutes, and reports.
• Coordinate project logistics, scheduling, and procurement with the project team.
• Participate in meetings and chase actions to conclusion.

2. Contract Administration

• Review contracts, change orders, and notice requirements for accuracy and completeness.
• Track and review invoices, change orders, and pay applications.
• Maintain organized project documentation in compliance with company standards and client requirements.
• Ensure all project documents are up-to-date, accurate, and easily accessible.

3. Cost Control & Budget Management

• Monitor project costs, assist with budget tracking, and prepare cost reports as directed.
• Review contractor and subcontractor invoices for accuracy before approval.
• Assist in value engineering exercises and cost-saving initiatives.
• Support the Project Manager in maintaining financial controls and forecasting project performance.

4. Scheduling & Progress Tracking

• Work with the project team to create and update project schedules using software such as Microsoft Project.
• Monitor construction progress and report deviations from the plan.
• Coordinate meetings as required.
• Help ensure project milestones and deadlines are met.

5. Communication & Collaboration

• Serve as a liaison between the Project Manager, contractors, and clients.
• Prepare and distribute meeting agendas, notes, and project correspondence.
• Support effective communication between the project team.
• Address day-to-day project coordination issues and escalate concerns promptly.

6. Project Closeout

• Support punch list management and ensure completion of all closeout deliverables.
• Gather warranties, operation manuals, as-built drawings, and final documentation.
• Assist with client handover and project evaluation.

Qualifications

Education & Experience

• Bachelor’s degree in Construction Management, Civil Engineering, Architecture, or related field (or equivalent experience).
• 1–5 years of experience in construction project management
• Experience with project management software such as Procore, Bluebeam, MS Project, Excel .
• Knowledge of construction means and methods, building codes, and safety regulations.

Skills & Competencies

• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to read and interpret construction drawings and specifications.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Team-oriented mindset with the ability to manage multiple priorities.
• Problem-solving and analytical thinking capabilities.
• Detail-oriented with a commitment to quality and accuracy.

Certifications (Preferred but not required)

RICS or PMP certification (or working towards).

About Us

Currie & Brown is one of the leading international physical asset management and construction consultancies, dedicated to advising clients worldwide with our expertise and experience in multiple sectors and services. We are differentiated by our people, innovation and reputation with a genuine global office network.