Executive Assistant to the CEO (all genders)

Our client - a well-established international technology corporation with a strong focus on digital innovation in the logistics sector - is looking for an experienced and proactive Executive Assistant to act as a strategic partner to the CEO. This role is ideal for someone who enjoys working close to senior leadership, thrives in a dynamic environment, and takes pride in enabling others to perform at their best. You will act as a trusted partner, gatekeeper, and central coordination point for executive activities. The company offers a modern, collaborative, and multicultural working environment. Are you eager to make an impact where decisions are made? Then we look forward to receiving your application!

Tasks

• Calendar and Time Management: Manage and optimize the CEO’s fast changing schedule, prepare materials in advance, anticipate potential conflicts, and protect time for high impact priorities.
• Travel and Logistics: Plan and manage international travel, accommodation, and transportation; prepare detailed itineraries and handle changes efficiently.
• Gatekeeping and Communication: Act as the CEO's primary communication hub, efficiently prioritizing numerous inquiries and conducting correspondence in a confident, discreet, and clearly structured manner.
• Meeting & Event Preparation: Organize and oversee board meetings, executive off-sites, and client engagements. Prepare agendas, briefing documents, minutes, and follow-up actions.
• Collaboration & Project Management: Act as a central hub for information, maintaining context, structure, and continuity across initiatives, divisions and functions.

Necessary qualifications

• Completed commercial education (A-level equivalent or higher)
• Minimum 3+ years of experience as an Executive Assistant, ideally supporting C-level executives or working in a high-intensity operations role within an international environment (technology industry is an advantage)
• Experience in high-growth, fast-moving industry or environment
• Excellent level of business English, both spoken and written; knowledge of Hebrew is an advantage
• Comfortable working on site in Vienna and open to international travel when necessary
• Excellent MS Office proficiency and a confident command of modern digital tools and systems, ideally with the ability to leverage them effectively in daily work
• Confident, highly structured, detailed-oriented, proactive, and excellent communication style at management level
• High level of discretion, reliability, and flexibility
• Independent and conscientious work style

Your benefits

• Competitive salary and comprehensive benefits package
• Annual gross: from € 55.000,- to € 68.000,-
• Company laptop and smartphone
• Flexibility combined with long‑term stability
• Regular in‑person presence is important, with occasional remote work possible
• A dynamic, innovative, and collaborative work environment
• Modern office just a few minutes’ walk from all major public transport (bus, train, underground, and tram)
• International working environment with occasional travel
• The opportunity to contribute your own ideas and take an active role in projects